E-mail Connection (SAP Library - Production Planning and Detailed Scheduling (PP/DS))

E-mail Connection

Use

There is an e-mail function in the product view and in the order processing view. This is useful, for example, if exceptional situations have appeared in the result of the planning run and you want to inform the relevant vendors in writing immediately.

Prerequisites

You have set up the SAP APO system so that you can send e-mails and you have entered the e-mail addresses for your vendors in the system in one of the following places (or both):

in the external procurement relationships (scheduling agreements only)

Note

To enter an e-mail address there, select the scheduling agreement item first, then go to tab strip Partners and enter the e-mail address along with the option Mail (MAI) in the Medium field.

In the location of the vendor

Features

Types of e-mail

E-mail to all possible vendors of an externally procured product (general e-mail)

To find out the possible vendors, the system checks the external procurement relationships defined for the product.

You access this function from the product view directly by selecting . The e-mail addresses of all possible vendors appear in the send screen and you can delete any that you do not require.

E-mail to the vendor of an item in a scheduling agreement, purchase requisition or purchase order (specific e-mail)

You call this function up either in the product view by double-clicking on the item and then selecting , or directly in the order processing view.

With both types of e-mail, the system looks up the vendor’s e-mail address in the procurement relationships first. If it does not find an entry there, it turns to the vendor’s location master next. This procedure is repeated for each external procurement relationship.

General features

The system copies the following parameters directly into the e-mail:

with general e-mails: product number, location and e-mail address(es) of the recipient(s)
with specific e-mails: product number, order number and e-mail address of the recipient

You can enter a title, add free text, change the recipient and attach files manually.