The document header contains data that applies to the entire document. To enter a document, you must first enter the document header.
From the
SAP Easy Access
screen, choose
.
To enter a document in
Accounts Receivable or Accounts Payable
, from the
SAP Easy Access
screen choose
or another business transaction.
Enter the data required on the
Enter G/L Account Posting: Header Data
screen. Depending on your settings in Customizing, the following entries are required:
Document date
The document date is the date the business transaction (such as a transfer posting, or the issue date of an invoice or payment) took place. The document date can be different from the posting date, which is the date that G/L account balances or the customer/vendor balances are updated.
Document type
For some document types, you also have to make entries in the fields
Reference
and
Document header text
.
Document number
Depending on the document type, document numbers are either internally assigned by the system or entered by you externally.
Company code
The system defaults this company code in all subsequent documents you enter that day.
Posting date
The system automatically defaults the current date as the document date. When you post the document however, you can enter any other date (past or future) from a permitted posting period. The posting date can be different to the document entry date and the document date (date the original document was created).
The posting date determines the posting period.
Period
The periods that are permitted for posting are determined by your system configuration. You can also post to periods in a previous fiscal year. If you do this, the carry forward balance for the current year is automatically corrected in special periods.
Currency/Exchange rate
When you enter the first document of the day, you must enter a currency key. The system defaults this currency key in all subsequent documents entered on that day.
You have the following options when entering an exchange rate in a document header:
Enter the currency key. The system automatically transfers the exchange rate valid on the posting date. The exchange rate must be defined in the system.
or
Enter the currency key and the translation date required. The system transfers the exchange rate valid on the translation date. The exchange rate must be defined in the system.
or
Enter the currency key and the exchange rate manually in the document header.
Trading partner business area
This entry is then defaulted in each G/L account item that is not generated automatically. It can however be overwritten if required.
Other document header fields
Doc.header text
The document header text contains explanations or notes that are applicable to the whole document, not just specific document line items.
Reference number
The reference number could be the number of an invoice, for example.
Cross-company code no.
Either you enter the number of a cross-company code document manually, or it is determined by the system.
In the document header you can edit the following fields:
Reference
Doc.header text
Cross-company code no.
Trading partner business area