Open Item Management
Specification that items in an account have to be cleared by other items in the account.
The total of the items involved in the clearing transaction must be zero. The account balance is therefore always the total of the open items.
Structure
Customer and vendor accounts are always managed in this way. This allows you to monitor your outstanding receivables and payables at any time. You have to define open item management for G/L accounts in the master record.
Recommendation
You would set this option, for example, for bank subaccounts and clearing accounts in order to be able to track whether the business transactions posted to these accounts are closed yet.
Grouping Open Items
The program groups together those items from an account that have the same:
Business area
Trading partner ID
Reconciliation account number
Currency in which the general ledger is updated
In addition to the criteria predefined by the system, you can define up to four other criteria to group open items for clearing. To do this, enter the following when configuring the clearing program:
Account type
Account number or number interval
Two additional criteria
You can enter fields from tables BSEG or BKPF as criteria. If possible, you should select fields that are also contained in tables BSIS (G/L accounts), BSID (customer accounts), or BSIK (vendor accounts).
Integration
Open item management ensures that all items that have not yet been cleared are available in the system. You can only archive a document after all the open items have been cleared.
You can see whether an item has been cleared in the line item display or document display. In the line item display, the clearing document numbers are displayed if you choose the standard line layout variant.
The Clearing Document also tells you how items were cleared.