Executing Periodic Repostings/Allocations in the Background

Prerequisites

Creating Cycles

Before you can execute a periodic reposting or a periodic allocation for one or more cycles, you must already have created the corresponding cycle(s) (see: Defining Periodic Repostings or Periodic Allocations).

Periodic Reposting or Allocation: Access

	Periodic Repostings	Periodic Allocations
Plan	Accounting Controlling Cost Center Accounting Planning Planning aids Periodic Reposting	Accounting Controlling Cost Center Accounting Planning Allocations Relevant allocation or Accounting Controlling Activity-Based Costing Planning Allocations Relevant allocation
Actual	Accounting Controlling Cost Center Accounting Period-end closing Single functions Periodic Reposting or Accounting Controlling Activity-Based Costing Period-end closing Single functions Periodic Reposting	Accounting Controlling Cost Center Accounting Period-end closing Single functions Relevant allocation or Accounting Controlling Activity-Based Costing Period-end closing Single functions Relevant allocation

Procedure

Enter the period or the period interval, and the fiscal year, for which you want to execute the periodic reposting or periodic allocation.
Select Background processing.
To execute periodic reposting or periodic allocation without carrying out an update, and to check the results in printed lists, do not change the Test run setting.

If you select Test run, the system executes the periodic reposting or the periodic allocation, but does not update the database.

If you want to execute periodic reposting or periodic allocation with update, deselect Test run.
The standard setting is for the system to print the Basic list for the cycle processing, which list contains all executed cycles. You can also use the Segment list to display the segments for each cycle (see: Displaying Segment Lists).
To print other lists, choose List selection. You can print sender and receiver lists (see Displaying Sender Lists) or journal lists (see Displaying Journals).

The system outputs basic lists, segment lists (and receiver lists and sender lists, if required) in a spool file. An additional spool file is generated for the journal lists.
Enter the cycle(s) for which the periodic reposting or periodic allocation is to be executed.
Under Settings, make the following entries:
1. To vary the display of the different lists (basic list, sender list, receiver list, segment list, and journal list) use input help to select one of the three default display variants.
  
  The expanded period display 1RKS_DEF is set as the standard default.
  
  You can change this setting on the list screen:
  1. To do so, choose Settings Display variant Select and select one of the existing display variants.
  2. Choose Current display variant and adjust the list display accordingly. Now choose Copy and save the list display under a new name. To do so, choose Settings Display variant Save .
    You can then use a display variant with this name for all lists (basic list, sender list, receiver list, segment list and journal list). In this way, you can save all five lists according to your individual needs.
    
    Note
    Note that if you select the summarized period display 1RKS_DEF_PER as a display variant, the system only evaluates totals records.
    
    You can create the display variants for specific components.
    
    End of the note.
2. To determine the way in which the database is accessed, enter the database in the dialog box.
  Database selection in the standard is by cycle. If this setting would lead to too many objects being selected (leading to poor system performance) you should select a different setting.
3. To store an extract when executing a cycle, select Store extract under in the dialog box and enter an extract.
  Using this facility, you can for example display a results list that generated a batch job.
  
  To display the data belonging to the extract choose Goto Extract Management . The same navigation functions are available as those when carrying out the cycle online. For example, you can display the senders of a segment separately.
4. If the processing of a cycle has already been terminated with an error message or it has supplied incorrect results, you can generate and print a flow trace log (expert trace) when executing the cycle. This logs all data relevant to locating the error.
  
  To do so, select Flow trace on in the dialog box.
  
  If you selected the flow trace log, the system generates an additional spool request for the expert trace.
5. To check processing of cycles, you can (per allocation type) log the runtimes of the sub-areas of a cycle execution.
  
  To do so, select Runtime analysis on in the dialog box. To display the logs, choose Goto Runtime analysis .
6. If you want to execute several cycles in a collective start, you can specify whether the system should end the periodic reposting or periodic allocation, or whether it should continue executing the follow-on cycles.
  1. If the cycles in the collective start are linked and follow-on errors can be expected, choose End program.
  2. If the cycles in the collective start are not linked to one another, and you want to output all errors in one run, choose Change to simulation mode.
7. To execute several cycles of the same allocation type in parallel, you must first assign these cycles to different cycle run groups (see: Processing Cycle Run Groups).
  To execute a consistency check, choose Test obligatory. The test run checks whether you are allowed to execute the selected cycles in parallel.
  
  Note
  Choose Extras Cycle run groups to access the Cycle run group: Overview screen. To start the check report, choose Check cycle run groups.
  
  In this report, the system controls whether cycles that are using the same organizational units (company code, business area, and so on) are assigned to different cycle run groups. The system checks, for example, whether the objects of a company code exist in different cycle run groups. If this is the case, it could lead to inconsistencies when you execute the cycles in parallel.
  
  End of the note.
To enable you to easily repeat the periodic reposting or periodic allocation at a future date with the same entries, the system lets you save your entries as variants.
1. Choose Extras Variant Save and enter a name and, if necessary, a short text for the variant.
2. To transfer variants to the initial screen, choose Extras Variant Get . Use the input help (F4), to display a list of saved variants, from which you can select the variant you require.
3. To delete a variant, choose Goto Variant Delete . You can specify whether you want to delete the variant(s) in all clients or only in the current client.
  
  Note
  You can only call up and use variants within the same component, the same allocation type (e.g. assessment), as well as divided according to actual and plan.
  
  End of the note.
Choose Execute.
In the dialog box, enter the print parameters (printer, number of copies) for your background job, and choose Print.
Assign a name to your background job.
1. Enter the Date and a Time if you want to execute the background job at a specific time.
2. Choose Immediate start if you want to start the background job immediately.
  
  The system executes the periodic reposting or the periodic allocation in the background. If you have deselected Test run, the system updates the periodic reposting or the periodic allocation.
You can check the status of your background jobs in the job overview.
1. To do so, choose System Own Jobs Job overview .
2. Choose Execute.
3. After some time, choose Update again.

More Information

Displaying the Cycle Overview