Leave Reporting - SAP Documentation

Use

This function provides leave liability data on long-service leave (LSL), recreational leave and other leave types. The data can be broken down according to user-defined criteria such as company code and personnel number, and can be grouped into key data that is displayed in various leave reports.

Prerequisites

To process leave based on leave and absence quotas in the SAP HR Personnel Time Management component, you must configure the Leave Provisions and Paymentssection of Customizing for Payroll Australia , and the relevant sections in Customizing for Personnel Time Management .
To process leave provisions, you must activate the EOM Leave Provisions subschema in Customizing for Payroll Australia , and successfully complete the last payroll run of the calendar month.
You must have run payroll for your employees and have payroll results.

Features

If you process leave based on leave accruals, the Leave report screen displays the Leave selection group box, and requires entries in either the Leave type or the Leave group field.

If you process leave based on leave and absence quotas, the Leave report screen displays the Quota selection group box, and requires you to enter absence quota types in the Quota selection field or absence quota groupings in the Quota group field.

This function produces the following reports:

Recreational leave provision report

The report displays subtotals based on user-defined selection criteria, and provides the following key data:

Cost center
Weekly earnings
Credit entitlement hours
Pro rata accrual hours
Credit entitlement dollar value
Pro rata accrual dollar value
Leave loading pro rata accrual dollar value
Total dollar value of liability
Escalation dollar value
Final total dollar value after escalation on-cost has been applied

Only one leave provision factor is applied to the result. This factor is the escalation rate for 10+ years of service. Leave loading pro rata is calculated using the leave loading percentage in the leave rules table. If an employee has more than one cost center, the employee’s pay is split between cost centers.

Long-service leave provision report

The report displays subtotals based on user-defined selection criteria, and provides the following key data:

Cost center/personnel number
Years of service
LSL liability dollar value calculated using the LSL probability factor
Escalation factor
Escalation dollar value
Subtotal after escalation on-cost has been applied
Inflation rate
Inflation dollar value
Subtotal after inflation on-cost has been applied
Bond rate
Bond rate dollar value
Final total dollar value after the bond rate on-cost has been applied

A different leave provision factor is applied to each year of service.

Leave projection/liability report

The report displays subtotals based on user-defined selection criteria, and provides the following key data:

Entitlement and accrual hours
Liability hours
Hourly rate
Liability dollar value
Estimated leave loading figures
Total dollar value of liability

The Leave Projection/Liability report can be produced at a given cut-off date. If the cut-off date is before the last completed payroll run, the SAP System determines the end date of the payroll period closest to the cut-off date and triggers evaluation as per this date. If the cut-off date is after the last completed payroll run, it performs a leave projection.

When projecting recreational or other leave data, the report projects leave types to a future date and displays leave entitlement and accrual hours, leave values and estimated leave loading figures. If the leave type changes, the report displays subtotals for the leave type specified. If the company code changes, it displays the total number of employees that have had leave processed for them.

When projecting LSL data, the report determines the employer’s liability to provide LSL for an employee. The report projects a specific LSL type or a range of LSL types to a future date and displays leave entitlement and accruals hours, the total leave value, and the employer’s liability value calculated on a percentage based on the number of years the employee has been with the company. If the employer has no liability to the employee, the SAP System will not issue a report for that employee.