Entering Texts
Use
You can enter explanatory accounting texts in each G/L account master record. In this way, you can store information such as the use of the account in your accounting system in the master record.
You can enter or alter these texts either when creating or changing a master record. When you display a master record, you can only view the texts. You can print the text as a list for each chart of accounts, company code, or combination of the two (account assignment guide). For this, from the General ledger menu choose
Periodic processing
Info system
Report selection
. You will find the account assignment guide under
Lists
Account
.
You enter the texts as predefined text types. These are defined separately for the chart of accounts area and the company code-specific area of the master record during system configuration. You can enter one text per account for each text type. The standard system contains the following text types:
Account assignment information
Accounting note
Procedure
To enter or change a text, proceed as follows:
To enter a text for a G/L account, proceed as follows:
When creating or changing a G/L account, choose the function Individual Processing of G/L Account Master Records
The
Information (C/A)
tab to create a text for the chart of accounts area of the G/L account master record
The
Information (CoCd)
tab to create a text for the company code-specific area of the G/L account master record
The tab screen has an area for editing text. The system offers you all the text types available in that area of the master record.
Enter the key for the language in which you want to write the texts in the column marked
L.
In this screen, you can enter a line of text for each text type.If you want to enter a longer text, mark one of the suggested text types and select
Editor
.Enter your text.
Choose
Back
.
You return to the screen which shows the text types. The first line of your text is displayed.
Save your entries.