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  Enhancements for SAP E-Recruiting 6.0 SP7 (Support Package 7)

SAP delivers the following enhancements for SAP E-Recruiting within the framework of Support Package 7.

Individual Correspondence

Up until now, you could only use an HTML editor to change letter templates in correspondence activities (activities in the Simple Correspondence or Invitation categories). The individual letters created in this manner are saved in HTML format after they have been changed. You can send the letters in HTML format only. However, many customers prefer to send letters in PDF format, as there can be problems with some mail providers in displaying the HTML format.

The new solution for the individualization of letters using changeable letter sections now enables you to send customized letters in PDF format as well.

Note Note

The format in which the letters are sent, printed, or displayed is determined by the document format for the output channels. These are stored in the IMG activity Assign Document Formats to Output Channels .

End of the note.

In contrast to the individualization using the HTML editor, the user cannot change the entire letter or the formatting, but rather just the predefined changeable text area of the letter template. It is not possible for the user to change the formatting of the letter.

The letter templates for the individualization using changeable letter sections consist of Smart Form templates. These differ from the previous Smart Form templates in that a text module with the changeable letter section is assigned to them.

Note Note

It is not possible to use both solutions at the same time.

If in the past you have used the HTML editor to customize letters and you now want to switch to the solution with changeable letter sections, you can no longer use the forms that you previously used.

End of the note.
Customizing

The Implementation Guide was enhanced in the Correspondence area to include settings for the individualization using changeable letter sections.

With the new development, the following changes were made to the Implementation Guide (IMG):

Set System Parameters

You can use the new switch RECFA INDCO to specify whether you want to customize letters with the HTML editor or via changeable letter sections.

Note Note

In the standard system, individualization with the HTML editor is the default setting.

End of the note.
Create Letter Templates

Since both solutions use different Smart Forms as letter templates, this was taken into account when structuring and enhancing the IMG for creating letter templates.

Letter templates for the solution with changeable text areas

To create letter templates for the solution using changeable letter sections, the following IMG activities are relevant:

  • Assign Document Categories to Activity Categories

    You assign the new document categories 4 (Documents for Candidates (Letter Area)) and 5 (Documents for Invitations (Letter Area)) to the Correspondence activity categories.

  • Create Forms and Changeable Letter Sections

    You create the changeable letter sections in the form of text modules.

    You create Smart Forms that contain an include text and the relevant text module.

  • Assign Changeable Letter Sections to Forms

    You assign to the forms the text modules that are available to users in correspondence activities as changeable letter sections for customizing the correspondence.

  • Assign Forms to Activity Types

    You assign forms to the activity types as letter templates.

Letter templates for the solution with the HTML editor

The necessary Customizing settings are identical to the settings before SAP E-Recruiting 6.0 SP7 was installed.

After the installation, note the following:

Up until now, you could use only the HTML editor to customize letters. If you want to continue to use this, you do not need to make any changes to the forms or Customizing settings.

If you want to use the new solution using changeable letter sections, you must make the relevant Customizing settings and recreate all forms according to the specifications in the Implementation Guide. You can no longer use the forms you previously used.

More Information

For more information, see SAP Library in the documentation for SAP E-Recruiting :

Dashboard: New Worklist for Confirmation Activities

The dashboard delivered in the standard system for recruiters was enhanced with the Confirmation Activities work area with the Confirmations worklist.

The output profile of the worklist is set up such that the recruiter sees the Individual Confirmations that have the status Planned ; in other words, the confirmations that the recruiter has received from other users that still need processing.

It makes sense to use the new worklist for confirmation activities in a dashboard for decision makers, for example. Decision makers receive many confirmation activities. These include queries about their opinion on candidates. Decision makers can use the worklist in the dashboard to call and edit the activities grouped together in one place.

The Confirmations worklist is a selection-based worklist, this means that the system uses selection criteria to read the values from application tables.

Customizing

The new Confirmation Activities work area is provided within the framework of the Customizing for the dashboard. The settings for the Confirmations worklist are stored there.

More Information

For more information, see SAP Library in the documentation for SAP E-Recruiting under Dashboard and Dashboard for the Recruiter (Standard System) .

Search

The following changes are included in Support Package 7 for the search applications:

Suppressing Language-Independent Search in Non-Unicode System

You can use the new parameter UNICODE_CHKS_IN_SRCH (Language-Independent Search in Non-Unicode System) to prevent the situation whereby the user can select the value All in the General Search Settings on the user interface in addition to selecting a specific language in the search scenarios of SAP E-Recruiting . In a non-Unicode system, this would enable a language-independent search in all search scenarios.

You can set the parameter using the IMG activity Assign Parameters to Parameter Types .

The default setting of the parameter is that a language-independent search is possible.

After the installation, note the following:

The default setting of the parameter is such that the system behavior is identical to the behavior before the Support Packages was installed.

Using Criteria from Requisition (Succession Plan) to Prepopulate Search Criteria

When you search for suitable candidates for a requisition or a succession plan, it often makes sense to use the requirements and information from the requisition (succession plan) to find suitable candidates. Up until now, recruiters and succession planners had to enter this information again as search criteria without support from the system. You can now use the new Transfer Criteria function to fill the selected search criteria directly with the information that is stored in the relevant requisition (succession plan).

Search for Job Family Potentials and Appraisal Documents for Performance Management

In Succession Planning, it makes sense to search for potential successors for a position based on their potential for a job family or based on the appraisal documents from Performance Management . This is now possible using the new Job Family and Performance Management search templates.

In the Candidate Search, the succession planner can search for candidates that have potential for a specific job family or specific level of this job family. To do this, the succession planner stores the name of the corresponding job family or job family level as a search criterion and obtains all candidates who are assigned to the job family - in other words, who have potential for this job family.

In the Candidate Search, the succession planner can now search in the Performance Management data. To do this, the succession planner selects the template on which the personnel appraisals that are to be used as search criteria are based. Since appraisal documents always have a validity period, this must also be specified.

The succession planner can now store a value or value range for the columns for each appraisal element of the template and use these as search criteria.

Customizing

The following enhancements to existing IMG activities are delivered:

  • Define Search Templates

    The new Performance Management search template type is provided.

    SAP delivers the following new search templates:

    • Job Family Potential

    • Performance Management

  • Define Search Template Elements

    Two new element types are provided for search template elements:

    • Job Family Potential

    • Performance Management

      SAP delivers the following new search template elements:

    • CAND_JOB_FAMILY_POTENTIAL_JFPO

    • CAND_PERF_MNMT_PFMN

  • Assign Search Template Elements to Search Templates

    SAP delivers the following new search templates:

    • Job Family

    • Performance Management

After the installation, note the following:

You can use the new Job Family and Performance Management search templates in the integrated system only. In the standard system, they are not assigned to any search template group. You must make the assignment using the IMG activity Assign Search Templates to Search Template Groups after the Support Package is installed.

Note Note

Take special note of the additional information in SAP Note 1014509 if you want to use the Search for Job Family Potentials .

End of the note.
New User Interface for the Search

The user interface of the search applications was completely redesigned and simplified. The new user interface is relevant for all search scenarios for recruiters and succession planners. The user interface has the following features:

  • Selection of all search criteria on a user interface

  • Definition of required search criteria without switching to another page

  • Improved structuring of the user interface

  • Individual entry of the search methods on the user interface

    • All search criteria must be filled

    • At least one search criterion must be filled

  • Simplified entry of data for full text searches (Advanced Search)

Customizing

The Set Up Search Applications IMG activity was revised.

The following setup options for the search applications are no longer necessary:

  • Flexibilization

    Setup option removed. All possible search criteria are available to the user for selection.

  • Weighting

    Setup option removed. This function is no longer supported.

  • Mandatory Values

    Setup option removed. The user always has the option of flagging search criteria as mandatory search criteria.

  • Make variants public

    Setup option removed. The user can always identify saved search variants as public.

After the installation, note the following:

The new user interface is available for all searches. Some of the previous Customizing settings for search applications are no longer relevant as the new user interface contains the necessary functions by default. It is no longer possible to weight the search criteria for a search.

More Information

For more information, see SAP Library in the documentation for SAP E-Recruiting :

User Groups for Displaying Queries

Up until now, users could execute queries from all user groupson the SAP E-Recruiting user interface that were assigned to them. For example, a recruiter could also execute queries from other components.

You can now specify which user groups are relevant for SAP E-Recruiting . In this way, you can restrict the queries that a user can execute on the SAP E-Recruiting user interfaces. On the user interface, only those queries appear that are assigned to the user and that are permitted for SAP E-Recruiting .

Customizing

You use the new IMG activity Specify Available User Groups to determine which user groups are to be provided for SAP E-Recruiting .

An SAP E-Recuiting user then sees only the queries that belong to the user groups assigned to the user and also the user groups stored here. In the standard system, the table does not contain any entries. Therefore, in the standard system within SAP E-Recuiting , queries from all of the user groups assigned to the user are available.

After the installation, note the following:

In the standard system, the system behavior is identical to the behavior before the Support Package was installed.

Enhanced Candidate Profile for Succession Planners

You can use the BAdI HRRCF00_PROFILE_DATA_SCP (Candidate Profile Enhancement for Potential Successors) to supplement the data that is visible for the succession planner in the data overview of the candidate with additional data. You can integrate any data in the candidate profile in this way.

You can use the BAdI HRRCF00_PROFILE_PICTURE_SCP (Determine Link for Profile Picture) to display the candidate's picture for succession planners in the data overview of the candidate.

Customizing

The BAdIs are stored in the Implementation Guide (IMG) under Succession Planning → Talent Warehouse → Candidate → Candidate Profile .

BAdI: Candidate Profile Enhancement for Potential Successors

SAP delivers the following inactive implementations as examples. Activate these implementations if you want to add the relevant contents to the data overview of the candidate profile.

  • HRRCF00_PROFILE_DATA_SCP_01 (Reading of Performance Management data for a candidate)

  • HRRCF00_PROFILE_DATA_SCP_02 (Reading of potential assignments)

  • HRRCF00_PROFILE_DATA_SCP_03 (Successor for this position)

  • HRRCF00_PROFILE_DATA_SCP_04 (Intended as Successor for)

  • HRRCF00_PROFILE_DATA_SCP_05 (Reading of organizational data)

  • HRRCF00_PROFILE_DATA_SCP_EX (Example of a Simple Implementation)

For more information, see the documentation for the relevant BAdI implementations.

BAdI: Determine Link for Profile Picture

SAP delivers the active BAdI implementation HRRCF00_PROFILE_PICTURE_SCP_01 (Determine Link for Profile Picture). For more information, see the documentation for the BAdI implementation.

Creating Reference Codes for Publications

Up until now, recruiters had to specify and store the reference codes for publications. Recruiters can now assign reference codes generated by the system. To do this, the Generate Reference Code pushbutton is available on the user interface.

The pushbutton is visible only if there is an active implementation of the BAdI HRRCF00_GET_EXT_CODE (BAdI for the generation of reference codes). In the implementation, you can store the algorithmus that generates the reference codes to suit your requirements. Note that the reference code must be unique.

Customizing

You can use the new IMG activity BAdI: Generate Reference Codes to create and activate implementations for the BAdI. SAP delivers the BAdI implementation HRRCF00_GET_EXT_CODE as an example.

After the installation, note the following:

In the standard system, there are no active BAdI implementations. You must first activate the sample implementation or create and activate your own implementation. Only then will the function be available to the recruiter on the user interface.

Correcting Released Publications Retroactively

Up until now, it was very time-consuming and labor-intensive to make small changes to publications that were already released. Even to correct spelling mistakes, the recruiter had to withdraw the publication, make the corrections to the linked job posting, release the job posting, and then create and release a new publication with a new reference code. This made the process very complex and the various reference codes made the assignment of candidates unclear.

The procedure was however necessary as the data of the linked job posting and requisition is frozen when the publication is released. If you use the posting channel 1 ( For Internal Candidates ) or posting channel 2 ( For External Candidates ), a table entry is also created that is read by a periodic service to generate a new search profile. This is necessary to ensure that the job posting can be found in the system.

Once the Support Package is installed, it is now possible for the recruiter to make changes to a publication without having to create a new publication. In doing so, the frozen data of the previous job posting is automatically replaced with the new data. The reference code of the publication is retained. After the corrections have been made, the system sets the status of the job posting to In Process . Once the recruiter has released the job posting again, the frozen data is overwritten if the following conditions are filled:

  • The publication period of the publication has not expired.

  • The publication must have the status Released .

  • The posting channel specified in the publication must permit the overwriting of data.

Corrected publications (posting channels 1 and 2) are not available for the search immediately as the relevant search profile must first be regenerated via a planned periodic service.

Note Note

If you make changes to the content of job postings with publications that are already released, you should create a new publication with a new reference code. If you were to use the existing publication, all candidates would submit applications to the same reference code.

End of the note.

There are no changes to the user interface due to the new developments.

Customizing

In the Support Package, the following enhancements were made to the IMG activity Define Posting Channels .

The interface IF_HRRCF_PUBLISHER was enhanced with two more methods.

The REPUBLISH_REQUIRED method provides the answer whether a republication is in principle permitted in the publisher class that was used to publish a publication. If this question is answered in the affirmative, the REPUBLISH method is called in which you must implement all steps that are required for updating the publication. The methods are called if you re-release a changed job posting. All publications are taken into consideration that have the status Released and for which the publication period has not yet expired.

ERP Integration

In the Support Package, the ERP integration between SAP E-Recruiting and HR master data was conceptually enhanced.

Changes to the Personnel Administration infotypes 0000, 0001, 0002, 0006, and 0105 and to HR qualifications were updated in different ways to the SAP E-Recruiting infotypes:

  • Synchronously using the BAdIs HRPAD00INFTY, HRBAS00INFTY, HRSYNC_P, and HRPAD00INFTYBL

    Note Note

    Synchronous updating occurs in the integrated system.

    End of the note.

  • Asynchronously using the report HRALXSYNC, which calls the BAdIs HRALX_HRALXSYNC_BADI and HRSYNC_P

The implementation DO_POST_PROCESSING of the BAdi HRSYNC_P that the system uses to synchronize data between HR master data and SAP E-Recruiting data was completely revised.

For more information about ERP integration, see SAP Note 997181 .