The archive is a
Secure Storage Area
t hat the original files are transported to via the
SAP ArchiveLink
interface. The archiving process takes place on a special archive server.
If you control how a document is processed using an approval procedure ( digital signature ), you must store the original application files in either a vault or archive before the digital signature is set.
You use
SAP ArchiveLink
as a communication interface between the Document Management System and the archiving systems. You can display the archived data using the SAP ArchiveLink viewer.
When checking in without using the Knowledge Provider you can only check original application files into an archive that is managed by DMS and the SAP ArchiveLink interface.
In Customizing of
Document Management
you must therefore in this case
not
set the indicator
Storage using the Knowledge Provider
. You have made the required setting under
You can only archive an original file if you have maintained a storage location (server or frontend computer) in the document info record.
You need to define the following settings in Customizing for the
Document Management System
:
Define the data carrier type
Archive
under
".
For each workstation application (for example, Microsoft Word), define the archive where the original application files are to be stored, under
. Go to the
Basic Data
screen
.
Check whether the original file is stored on a server or a frontend computer.
You can only perform the
CheckIn archive
function for files that are stored on a server or a frontend computer.
Choose
If you have a choice of archive available for the workstation application, a dialog box appears. Choose an archive.
The system determines the path for the archive. You see the message: Archiving completed successfully.
The workstation application for
File 1 (2)
is protected against any changes. The path for the storage location is not displayed. You only see the archive.