Changing, Cancelling, & Blocking Outl. Agreements
Use
You can change, cancel, and block outline purchase agreements.
Prerequisites
Before changing or cancelling an outline agreement, you must consider the following:
Have important terms of the outline agreement changed? If so: has the outline agreement already been sent to the vendor?
When you change an outline agreement after it has been sent to the vendor, a change document (change notice) is automatically generated and queued for printing or transmission. The change document tells the vendor what you have changed in the outline agreement.
Has the vendor made any deliveries of goods or invoiced you for any items released against or scheduled under the outline agreement?
If goods have already been delivered, then the changes you can make to the outline agreement are limited. For example, you cannot change the quantity to deliver in a quantity contract to an amount that is less than the amount already delivered.
If the invoice has been received or the goods have been paid for and you change the price, the change has no effect. (The vendor must send an invoice for the new amount or credit your account.)
You can view the ordering activity for a contract item by displaying the release (order) documentation for the item.
Should you prevent other users from issuing releases/release orders or delivery schedules against the outline agreement until the changes have been made and the vendor or other interested parties have been notified of the change?
You can "block" an outline agreement to freeze all activity on it. After the implementation and checking of desired changes, you can unblock the agreement again.