Purpose

A generalised scenario for the e-Filing Outgoing process is outlined under Process Flow . This documentation gives you an overview of the various stages of Outgoing processing and shows you where the different e-Filing functions fit into this process.

Process Flow

On the selection screen for the report P35 Checklist and Declaration (RPC35CG0) complete the following steps:

(a) In the Employer group box, enter your required EOY tax district number and tax district reference data.

(b) In the Checklist group box, answer questions 1-6.

(c) In the Declaration and Certificate group box, complete the three fields as appropriate and save your entries.

On saving, certain validation checks are performed by the system to ensure that your selections meet Inland Revenue guidelines. The P35 data you have created is now recorded in the system and can be read by the EOY report RPCEOYG0.

For further information on the created P35 Form, choose the icon in the Information group box.

Choose Create End-of-Year Return to run your EOY report for a selected tax reference.

After completing the P35 checklist, the next logical step is to run report RPCEOYG0. Use the Create End-of-Year Return option to jump directly to the EOY report.

Maintain your required criteria on the EOY report RPCEOYG0 selection screen.

Generate an XML version of your EOY data by selecting the radio button Generate XML .

When generating XML, the EOY report performs certain additional data checks that are specific to XML. XML-specific errors are reported in a separate error list. If the report identifies business errors, the XML is not generated.

An XML file that contains data with business errors will result in a failed submission. To avoid unnecessary processing time in this situation, the XML file is not produced.

Three output options (SAPScript, ALV Output and Create TemSe files for forms ) can all be selected in combination with the Generate XML option.

Choose the ALV Output option in combination with the Generate XML option to view the XML document.

If the program is run in batch with the option Create TemSe files for forms selected in combination with the Generate XML option, any XML-specific errors are written to the spool.

Compress your EOY data by setting the With Zip option.

The generated P14 section of your data is compressed.

We strongly recommend that when sending live e-Filing submissions you set the With Zip indicator. The reason being that the resulting file size will be more than six times smaller than an uncompressed submission. This greatly improves transmission speed and memory usage during sending.

Any submission of more than approximately 25,000 P14 Forms must be sent compressed as the Inland Revenue Government Gateway can only accept files with a maximum size of 25mb. During testing, you do not need to use this option.

Select Display XML to view the generated XML document. Where the report is run with the ZIP option selected, the P14 section is compressed and is not readable on this screen. Therefore, we recommend you do not set the ZIP option during the test period.

Execute report RPCEOYG0 in live mode.

Do not set the Test indicator. This ensures your e-Filing submission is processed in live mode.

When the End-of-Year Report (RPCEOYG0) is run in live mode with the Generate XML option selected, a validation check takes place for all error situations. If no errors remain, a send process is started and the ALV screen provides you with a further option to proceed to the B2A Manager .

When report RPCEOYG0 is run in test mode and the Generate XML radio button is set, an XML document is created. Information, Warning and Error messages are also generated. However, the XML data is not submitted to the Inland Revenue and no send process is started.

You can also set the Test in Live indicator if you wish to send your XML file to the Inland Revenue (IR) as a test file. Setting this indicator produces a corresponding test status for your XML data.

In Test in Live mode, the XML file is validated by the IR in exactly the same way as a live submission. This allows you to correct any resulting errors before you send your data in live mode.

Once you have ensured that your test submission is error-free, you must unset this indicator to allow a live submission of your EOY data to the IR.

From the EOY report output screen, select the B2A Manager pushbutton.

You now jump into the Business-to-Authority Manager ( B2A Manager ) transaction. The B2A Manager now displays the outgoing process started from within the EOY report.

Submit the XML document to the IR Government Gateway by selecting the process line and choosing Execute .

Use the Refresh icon to display the most current information available.

The result of the send process will be written in the B2A Manager and a mail will be sent to a defined distribution list, where you have customised this list in your SAP system.

The send process can result in a number of differing outcomes:

Successful

A process that ended successfully has the status OK and the sub-status Accepted and Confirmed by IR .

Waiting: Poll Again

Often, the processing of the sent XML document will not be completed instantly by the Inland Revenue Government Gateway. If this happens, the status in the B2A Manager will be set to Waiting: Poll again .

At some later point in time (normally 2-5 minutes), you must reselect the top line and send a new request for information using the Execute pushbutton. If the processing on the Inland Revenue side has now ended, either an OK dark green or error dark red status is displayed in the top line.

If the send process is still not complete, the status Waiting: Poll again will be again displayed. Continue to resubmit until the process is completed.

Submission Error(s)

An XML outgoing submission that contains errors will have an error status written to the B2A Manager . A light red status indicates that the process has an error but the process can be re-started.

Result

You have successfully submitted an XML file containing your EOY data to the Inland Revenue Government Gateway.