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 Implementing GB e-Filing: Releases 6.00 and above

You must perform specific customising to run e-Filing for Great Britain on your SAP system. An overview of these customising steps is given below.

e-Filing uses a large number of tables to derive information. Even though these tables are customisable, the settings that SAP delivers are foreseen to be sufficient for most purposes. The tables that you would need to customise have been included in the e-Filing - Great Britain Implementation Guide (IMG).

SeeProcess Flowfor more details on the e-Filing IMG.

Note Note

Completing IMG configuration is only one part of the implementation process for e-Filing GB. You must also install the SAP Exchange Infrastructure (SAP XI) as your Middleware. You require SAP XI to communicate electronically between your SAP system and the Government Gateway.

See e-Filing GB Middleware: SAP Exchange Infrastructurefor more information on installing SAP XI.

End of the note.

Prerequisites

You must have previously registered, enrolled and activated your Inland Revenue PAYE Online for Employers – Internetservice.

Note Note

Before implementing the e-Filing component in your SAP system, you must determine how your e-Filing processing is to be controlled. You must ensure that authorisations are assigned to the relevant transactions so that sensitive information is protected.

See Result , for more details.

End of the note.

Process Flow

In the SAP Reference IMG, go to the e-Filing - Great Britain section, located under:

Personnel Management → Personnel Administration → Payroll Data → e-Filing - Great Britain

The e-FilingGreat BritainIMG for releases 6.00 and above contains five main configuration steps you must carry out:

  1. Maintaining the constants used by the e-Filing functionality

    In this step, you maintain constants for controlling the e-Filing process.

  2. Maintaining the text objects used in e-Filing to send e-mails

    Here, you maintain the standard message body text that will appear on every mail for Process Administrators and Personnel Administrators. This mail informs the responsible administrator that there are new e-Filing work items to be processed.

  3. Determining the Form Update Method

    In this step, you configure the feature P08UP which controls the infotype update process.

Feature P08UP is used to determine if the data contained on an incoming form is updated directly to the infotype or whether this form data must first be checked by a Personnel Administrator before the infotype record is updated.

  1. Creating the two number ranges HRB2A and HRGBEFIB2A.

    e-Filing functionality is controlled by the B2A Manager , which treats each step within e-Filing as one unique process.

    In this step, you assign a unique ID to each of the processes started within the B2A Managerand define number ranges.

  2. Saving the User ID and Password that the Government Gateway has provided to a secure location within your SAP system

    In this step, you set up the values for the User ID and Password per tax district number and indicator that were given to you by the Government Gateway in order to use the Inland Revenue PAYE services.

Implementing Optional Customer Enhancements

Three Business Add-Ins (BAdIs) are also provided in the e-Filing - Great Britain IMG. The first two allow you to set up customer-specific checks before an infotype update, and a third enables you to implement an employee matching BAdI that is called in the matching routine after all standard matching techniques have been exhausted.

Result

Following successful configuration of your SAP system, you have now configured the e-Filing for Great Britain component in your SAP system.

This component incorporates two new transactions and a new authorisation object:

  • transaction PB2A

  • transaction HREFI_UPDATE

SAP Office Workplace (transaction SBWP; authorisation to read e-mails)

You must also add authorisations for the above transactions and object, to the profiles of the appropriate users in your organisation.

See also:

For more detailed information on the customising required to run the e-Filing component in your SAP system, see Section 4.0 of the e-Filing Implementation and User Guiderelevant for your release.

You can download the latest version of this user guide from the Payroll Great Britain Customer Page in the SAP Service Marketplace http://service.sap.com/hrgbInformation published on SAP sitechoosing: Start of the navigation path Media Center Next navigation step e-Filing End of the navigation path .