Technical Prerequisites for Travel Planning
Before you can use all the functionality of
Travel Planning
, a number of presettings and prerequisites must be fulfilled.
Connection to an External Reservation System
The online booking functions in Travel Planning are integrated with external reservation systems that communicate with the service providers. This integration enables SAP users to access the following functions:
Check availability of travel services
Additional information about selected travel services
Price information
Processing of reservations by the respective provider
Synchronization of the data in
SAP Travel Planning
if booking changes have been made in the external system
To be able to use a reservation system (see Travel Planning ), your company must have signed an agreement for use of the system and be registered in the system with a user ID. In addition, a network connection to the reservation system must be open.
Recommendation
The latest information on setting up connections to reservation systems can be found in SAP Service Marketplace at http://service.sap.com/tm .
Customizing
You make the settings for the connection to a reservation system in Customizing. The settings can be found in the Implementation Guide (IMG) under
Accounting
Travel Management
Travel Planning
Master Data
Travel Planning Control Parameters.
For more information, see the documentation for the individual IMG activities.
Additional Settings
Authorization Concept
SAP users can only book trips in
Travel Planning
for themselves or for others if they have authorization.
For more information, see Authorization Checks in Travel Planning .
HR Master Data
In order to plan and book a trip using
Travel Planning
, a trip-specific mini-master record with a personnel number must exist in the SAP system.
For more information, see HR Master Data in Travel Planning .