Scope of Functionality

This specification takes into consideration two Norwegian laws:

Calculation of lump sums for meals, deductions and trip splits

The process of evaluating correct lump sums for meals for the trip aims at two targets:

Calculation of lump sums for meals

The reimbursement amount for a døgn depends on the number of hours of the trip and on the countries (stopovers) visited during that døgn.

The method of comparing stopovers within the same period is always the same and described here: periods in this context may be complete døgn (24 hours), last døgn of a trip (less than 24 hours) or nights between 22:00 and 6:00.

Intervals with the same country are accumulated. Then the accumulated country specific intervals are compared. The country with the longest interval is refunded (see ’Reg. utl.’, §13,6.). If the longest intervals are equal, the country with the highest reimbursement amount is evaluated. Finally the former accumulated stopovers within this country are compared the same way.

The calculation of lump sums for meals on several-day trips with stopovers inland and abroad is developed as follows:

All stopovers during the first and each following døgn are evaluated according to their duration (see method above).

The last døgn is only refunded if it lasts at least 6 hours.

If the domestic periods last less than 6 hours and the sum of all periods abroad last at least 6 hours, the last døgn is refunded with an international lump sum. The correct country and lump sum is chosen via the method described above.

If the domestic periods last at least 6 hours and the sum of all periods abroad last less than 6 hours, the last døgn is refunded with a domestic lump sum. Domestic stopovers with different lump sums are handled as above.

If both domestic and international stopovers last at least 6 hours, the international period is evaluated. The correct country and lump sum are chosen via the method described above.

If both domestic and international stopovers last less than 6 hours they are compared. If the domestic sum is less or equal to the sum abroad, the international part is evaluated. Otherwise the domestic period of the last day is evaluated via the method described above.

Deductions

Each deduction is defined by the date and time of the corresponding meal during data-input or internal default value. The deduction is calculated based upon the lump sum of the døgn at the time of the deduction.

The domestic deductions are fixed amounts.

On international trips 50% of the lump sum of the corresponding døgn is deducted for dinner, 40% for lunch and 10% for breakfast. If both lunch and breakfast are free, 50% is deducted. If the lunch is not deducted, the breakfast abroad is only deducted up to 55,- NOK.

Trip splits

Some types of Norwegian trips require that you restart counting døgn during a trip. Such trips are, for example, seminars or offshore trips, where a special per diem rate is calculated, or private interruptions of the trip, for which a per diem rate is not paid.

The new attribute 'tripsplit' of the statutory trip type serves as an indicator for trip splits (see View V_T702G).

In general the døgn intervals start at the beginning of the trip and last 24 hours. If the statutory trip type changes into or from one of those special types, the counting of døgn has to start again. This re-accounting also has to start again if there is a change between the special types.

For example, trips to courses or seminars are handled differently from ordinary trips:

The døgn starts when the trip begins. On the first day a lump sum for the travel period to the course is given, if the period adds up to at least 6 hours. During the seminar a special trip type 'Bruspenger' is used. The attribute 'tripsplit' is set for this trip type.

To give correct lump sums for the period of the return journey from the course, a new døgn starts when the traveler leaves the course. The two parts of the trip to and from the seminar are evaluated like ordinary trips inland or abroad.

Calculation of Lump Sums for Accommodations

The data input is checked to see whether the trip starts before or at 3 am. This is the precondition for fulfilling the law that a night may be refunded in addition to the difference of dates of travel. On the other hand, if travel ends before 1 am on the last day, one night must be subtracted from the difference of dates of travel, to get the correct number of nights.

If there are two stopovers during a night with different lump sums,

If there is a corresponding hotel receipt - a receipt with receipt category 'U' with a beginning date and end date enclosing that night - no lump sum for accommodations will be paid for that night.

HR-Interface for annual report (tax-codes: LTO)

The interface between FI-TV and HR delivers certain information for the annual delivery of LTO-codes (tax-codes):

The lump sums for meals, nights and kilometers are transferred via the standard interface in payroll calculation (function ASREI). The lump sum amounts are stored in the travel management result output table ROT. The number of days, nights, kilometers and the country codes for delegation are stored in the table V0SPLIT.

The lump sum amounts for meals and accommodation son domestic or international trips are divided into parts deriving from overnight stays in hotels, pensionat or hybel, course/seminar (’bruspenger’) or private. And, for overnight stays in hotels the lump sum for meals and accommodations is divided into one-’døgn trips, several-’døgn trips and delegation. The corresponding lump sum amounts are assigned to a 'tax code key' depending on the statutory trip type used for the trip or stopover (V_T702G).

The number of døgn is divided into three categories: one- døgn trips, several- døgn trips with a number of døgn less than a legal limit and delegations with number of døgn higher than the legal limit. The condition for the counting of døgn is the payment of the corresponding lump sum for meals or accommodations. Country codes are required for delegations abroad. They are set up like the ISO-codes in T005.

Unlike kilometers, which are driven with a car and for which a lump sum applies, the lump sums for passengers, trailers, bad roads and other vehicles are assigned to different tax code keys. The number of kilometers needs no distinction between countries or days of occurrence.

The conditions for selection of the information are described in tax code keys. Together with the wage types these keys are the link between FI-TV (Travel Management) and HR (Human Resources). The corresponding information is transferred to HR tables IT and V0 within the standard interface in payroll calculation. The amounts are transferred per person and payroll period according to the accrual principle. However, to find the corresponding LTO tax code, an HR table with wage type and tax code keys has to be read within HR Payroll. This HR functionality will also be included in release 4.6A.