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 Off-Cycle Payroll

Use

As an addition to regular payroll , which carries out payroll at fixed regular intervals, this function enables you to carry out specific off-cycle payroll activities for individual employees on any day. Off-Cycle Reasons differentiate between various types of off-cycle payroll runs.

You carry out off-cycle payroll from the Payroll tab page in the Off-Cycle Workbench .

Prerequisites

  • In Customizing for Payroll, under Start of the navigation path Off-Cycle Activities Next navigation step Set Up Off-Cycle Reasons End of the navigation path , you have specified which off-cycle reasons are to be available.

  • In Customizing for Payroll, under Start of the navigation path Payroll Data Next navigation step Additional Payments Off-Cycle End of the navigation path , you have set up the wage types that you require for your off-cycle payroll runs.

  • In Customizing for Personel Administration under Start of the navigation path Off-Cycle Activities Next navigation step Define Default Values for Payment Methods End of the navigation path , you can also specify which payment method the system proposes for each off-cycle reason in the Off-Cycle Workbench.

  • You have scheduled the batch report for subsequent processing of off-cycle activities as a regular background job with a suitable variant by choosing Start of the navigation path System Next navigation step Services Next navigation step Jobs Next navigation step Define Jobs. End of the navigation path The report is located in the Off-Cycle menu. We recommend that you run subsequent processing as a background job on a daily basis.

Features

The tab page Payroll in the Off-Cycle Workbench offers the following options:

  • You can select the reason for the off-cycle payroll run. The possible entries that you can make in the lower part of the screen change in accordance with the reason that you specify.

The off-cycle reason determines the kind of off-cycle payroll run you want to run. Depending on the settings you have made in Customizing, some or all of the following payroll activities are available:

  • You can check the payroll calendar. It contains information about planned payroll dates and the date of the employee’s last payroll run.

  • You can change the payment method.

  • If you have specified a default payment method for each off-cycle reason in Customizing, the system proposes this payment method.

  • If you have not specified a default value in Customizing, the system proposes the payment method from the Bank Details infotype (0009).

In the Bank Details infotype (0009) you can enter the details of a main or secondary bank for the off-cycle payroll run. The Main bank details for Off-Cycle and Other bank details for Off-Cycle are subtypes of infotype 0009.

If you specify a different payment method, the system creates a record for the current payment in the Bank Details infotype (0009).

  • You can split the payment and assign main and secondary bank details.