Purpose

The Follow-Up Activities for Hiring workflow represents the following process:

After a new employee has been hired, a series of administrative and technical steps must be taken before work commences so that he or she is integrated in the company’s organizational structure and infrastructure. Different employees are responsible for different steps.

Process Flow

The following activities and responsibilities, for example, are possible:

The departmental secretary determines the employee’s building number and room number, and how the work center should be equipped. The technical department assigns the new employee a telephone number, the PC service group installs the necessary hardware, and the security department issues the ID card.

A work commencement letter is created for the employee automatically. As well as the personal data of the employee that is required, the letter includes the data entered during workflow such as the ID card number, building number, and room number. The work item for printing the letter is sent to the inbox of the employee responsible.

Graphic: "Follow-Up Activities for Hiring New Employees"

Advantages, Improvements, Simplifications

The Follow-Up Activities for Hiring workflow facilitates efficient company procedures. It supports and accelerates the process described above in accordance with an enterprise’s specific requirements by linking the necessary steps, and sending them automatically to the agent.

Follow-up activities for hiring can be generally applicable and flexible. All of the employees concerned are provided at their work centers with the information they require, taking account of who needs to know what, and when they need to know it. This avoids the duplication of work, and enables you to monitor and cope with time-crunch situations. The coordination of individual steps can be optimized so that, for example, the PC service group is not requested to enter a PC equipment number until the departmental secretary has determined how the work center should be equipped. It is possible to ensure that all new employees are properly informed about their coming work activities.

IDES

The Follow-Up Activities for Hiring workflow scenario is included in IDES:

 Help SAP Library Demo System (IDES) Cross Application Follow-Up Activities for Hiring .