You can use this function to specify for a specification which usages its identifiers and value assignment instances should be protected for. You can use appropriate status entries to set the system so that:
Changing specification data is prohibited (in the standard system, for example, in the status
Released
, see also
Change Not Permitted
)
Outputting specification data on reports is prohibited (in the standard system, for example, in the status
In Process
, see also
Generation Not Permitted
)
The system issues a warning against editing specification data (in the standard system, for example, in the status
For Release
)
In Customizing an indicator profile specifies for each status which protection effect the status should have. You can enhance the basic status network.
When generating worklists in report management, status changes are taken into account in the same way as changed specification data. The check whether generation is prohibited for a data record (see
Generation Not Permitted
) is then made for the determined reports during report generation. If the report has a value for which generation is prohibited, the report has the status
Gen. w/ Warning
after generation.
So that a status entry is taken into account for specification data, the
Active
indicator must be set in the usage of the specification data.
In Customizing for
Basic Data and Tools
, you have edited the
Status Management
section.
The status of a specification is made up of individual status entries. Each status entry includes the following data:
Rating
and
Validity area
Status
A new status entry is assigned the initial status defined in Customizing. The permitted follow-on statuses are defined in the status network.
Time period for which the status entry applies
Change number
if you want to use engineering change management
Object type
in SAP component
Human Resources Management
and
Person responsible
You can enhance the status network delivered with the standard system by using a status profile made up of your own user statuses. The SAP system inserts your user statuses between the statuses IP (
In Process
) and FR (
For Release
). You can define the follow-on statuses yourself within the C* statuses.
The following status network is included in the standard system:
Abbreviation |
Meaning |
Icon |
Technical Key |
---|---|---|---|
IP |
In Process (initial status in standard system) |
|
I0570 |
C1, C2... |
User statuses |
ICON_CUSTOMER |
<E*...> |
FR |
For Release |
|
I0571 |
NC |
Noncritical Change |
|
I0590 |
RE |
Released |
|
I0600 |
You can enter a default setting in Customizing for specification status entries. To do this you enter a usage profile for the value assignment type
Status assignment
(ESTST) in the IMG activity
Specify Value Assignment Types
. If a specification does not have its own status entries, the system creates a list from the combinations of the initial status and the usages for the profile. These are not displayed on the
Status
tab page. The list is taken into account by the SAP system until you have explicitly entered new status entries on the
Status
tab page.
You can enter the person responsible for a status entry as information.
The person responsible is managed in the SAP component
Human Resources Management
depending on the object type (for example, work center, job, position). The person responsible is linked directly to
Organizational Management
.
You can specify a person responsible as the default entry in Customizing for
Basic Data and Tools
in under
Specify Authorization Groups
depending on the authorization group. This default entry is used by the SAP system as long as you have not entered an explicit person responsible for a status entry.
If you change the validity period for a status entry so that it has two or more validity periods, you can display all validity periods using the function
with the quick info text
History
.
Depending on the specification type you can assign any value assignment types to each status in the IMG activity
Specify Statuses
. Using customer exits you can specify, for example, that the value assignment types for a particular status must be edited before the status can be assigned.
The SAP system guarantees that the status assignments can be made only by authorized users.
In the specification workbench, a search function allows you to display all specifications that belong to a specific usage and a specific status as a hit list.
You can use the customer exits in Customizing for
Basic Data and Tools
to specify that:
Additional checks are made in a status switch
Other activities are performed when you save the status (such as workflow processes)