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 Posting Subsequent Debit/Credits

Use

You want to post an invoice or a credit memo for subsequent charges in which all the items are subsequent debits/credits.

Prerequisites

You can only enter a subsequent debit or credit for a purchase order item that you have already posted an invoice for.

Procedure

  1. Choose Start of the navigation path Logistics Invoice Verification Next navigation step Document Entry Next navigation step Enter Invoice. End of the navigation path

  2. The Enter Invoice screen appears.

  3. Choose one of the following transactions:

  • Subsequent debit

  • Subsequent credit

  1. Enter the header data as required, and enter the Allocation that the subsequent debit/credit refers to.

  2. Choose . The system proposes the invoice items.

All invoice items that an invoice has already been posted for are selected by default. The default quantity is the total quantity invoiced without a value.

  1. Check the selection indicators and the quantities.

  2. Enter the amount in the individual invoice items.

  3. Choose Post .

If the balance is zero, you can post the document .

Account Movements When Subsequent Debits/Credits Are Posted

The account postings for a subsequent debit/credit depend on the quantity that the subsequent debit/credit applies to:

  • If the quantity of the subsequent debit/credit is smaller than or the same as the quantity delivered, the system tries to post the subsequent debit/credit to the stock account. If the material is valuated with a standard price or if there is insufficient stock coverage for the quantity to be debited or credited, the amount is posted to a price difference account.

  • If the quantity of the subsequent debit/credit is larger than the quantity delivered, the system distributes the relevant amount proportionally. The part of the subsequent debit/credit that does not have a goods receipt is posted to the GR/IR clearing account. The remaining amount is posted to the stock account – or in the case of standard price control or insufficient stock coverage – to a price difference account.

Account Postings Made when an Invoice Is Posted as a Subsequent Debit: