Entering Travel Expenses
Purpose
Mobile Travel Expenses (MTR)
allows your employees to enter their travel expenses, regardless of location and without requiring them to be connected to the SAP system . At the end of this process, travel expense information is processed inthe SAP system and the correct information is then transferred to the target applications in
Travel Management
.
Prerequisites
For more information about the technical requirements for entering travel expenses using
MTR
, see the
Mobile Time and Travel 1.6 for Laptop Master Guide
and the
Mobile Time and Travel 1.6 for Laptop Business Scenario Configuration Guide
. These documents can be found in the
Installation Guides
section of the
SAP Service Marketplace
(www.
service.sap.com/instguides
).
Process Flow
The process for entering travel expenses using
MTR
consists of the following steps:
The employee starts
MTR
.He creates a new offline trip.
He enters receipts for the new trip.
He assigns existing receipts to the new trip, if required.
MTR
checks the data and issues warning and/or error messages where appropriate.The employee sets the synchronization flag for the trip and the receipts.
The employee starts synchronization with the SAP system. The synchronization process only synchronizes data where the synchronization indicator has been set. This allows you to control what data should be synchronized.
MTR
sends new or changed trips to the SAP system.The SAP system checks the data and sends the check results to
MTR
.If the data check in the SAP system results in errors, the corresponding messages are sent to
MTR
. The employee can then process these error messages offline at a later point in time (connection to the SAP system is not required). The corrected data records are transferred from the offline application to the SAP system during the next synchronization.
Result
The travel expense information created and entered offline by the user is transferred to the SAP system and saved.