e-Filing: Incoming Processing
Use
e-Filing Incoming
refers to the processing you perform to retrieve statutory forms from a Government Department or agency via the Government Gateway, store them in your SAP system and use the information located on these forms to update your employee’s infotype records.
You use the e-Filing Incoming
process to electronically retrieve the following statutory forms from the Inland Revenue:
| Form Code | Description |
|---|---|
P6 | Notice of Amended Code (Tax Code) |
P6 (B) | Notice of Amended Code (Budget) [non-standard coding] |
P9 | Notice of Amended Code [Start-of-Year Procedures] |
SL1 | Student Loan Deduction Start Notice |
SL2 | Student Loan Deduction Stop Notice |
The e-Filing Incoming
functionality is only available in SAP Releases 46C and above.
Integration
You must have previously carried out all the customising and implementation activities as described in e-Filing Set Up and Implementation.
This ensures that all other necessary programs, functions and authorisations are in place before you commence e-Filing Incoming
processing in your SAP system.
Features
The e-filing Incoming
process can be subdivided into four smaller sub-processes. These are described below. The text includes numbered references relating to a diagram of the e-Filing Incoming
process located at the end of this document.
Communication
XML Document(s) are retrieved by communicating with the Government Gateway, using the report RPUEFI_START_POLL. [1]. Using this report, you poll your secure mailbox on the Government Gateway using one of the following middleware components, depending on the release of your SAP system:
- For Releases 46C, 470 and ERP 2004: SAP Business Connector (SAP BC)
- For Releases ERP 2005 and above: SAP XI
The polling process ends with the extraction of XML files from the Government Gateway. [2] .
The XML files are then passed back in your SAP system via your middleware component. [3] .
The XML Incoming
data is then stored in two locations in your SAP system [4], in the PCL4 cluster and in specific database tables.
To retrieve XML documents from the Government Gateway, you must connect your SAP system to a non-SAP system, in this instance the Government Gateway. Your release-dependent middleware allows you to achieve this, facilitating communication between your SAP system and the outside world. It allows for the integration of different applications and technologies with SAP Systems via the Internet.
Parsing
The imported XML Document(s) are parsed (converted) into a form that your SAP system understands [5].
Therefore, the second step that takes place after the successful import of the XML file from the Government Gateway is to parse the file and to extract the data. The file is parsed and the data stored in data structures.
Matching
The incoming form data now stored in data structures in your SAP system is matched to an employee in your SAP system [6].
Information supplied with the form type and the National Insurance number in the form data is used to derive the SAP personnel number to which this form data belongs. From the personnel number, the employee’s payroll frequency and other payroll data is also derived.
Certain matching steps are generic to all e-Filing Incoming
forms, for example, determining an employee number from the supplied National Insurance number. These are defined in the matching method.
Updating
In this final sub-process, data at the employee level is updated. [7]
Authorised administrators are notified by e-mail that they have items to action. Using the Update Manager, an administrator can see all incoming forms retrieved from the Government Gateway that are waiting to be updated. He or she now checks the forms, corrects any master data errors and updates employees’ infotype records. Where the record from the incoming file contains errors, the administrator must confirm the record has ended in error.
Two infotype records are updated via the Incoming
process:
When all the records in a particular process have been either successfully updated or have been confirmed in error, the updating process is considered to be complete. The Update Manager
then reports back to the Business-to-Authority (B2A) Manager that all forms have been processed.
An overview of the e-filing Incoming
process is illustrated below:
