Posting Checks Received: Example

A customer sends a check payment for 5,000 USD. The payment was posted to the subaccount for incoming checks and to the customer account (see figure 1 below), while at the same time clearing the receivables on the customer account (see figure 2 below).

Once the check is cashed at your bank, you can post it to the G/L bank account and choose the same item from the Incoming Checks account for clearing (see figure 3 above). The system credits the Incoming Checks account and clears the items against each other (see figure 4 above). The check is now marked as cashed. The bank account set up in the general ledger only reflects the amounts that your bank actually debits or credits.