Mobile Travel Expenses

Purpose

Mobile Travel Expenses (MTR) lets you enter and edit trips and receipts offline on a laptop regardless of location. This application is of particular use for employees who are regularly away from the office on business trips and cannot always have a connection to the SAP system .

Users can enter trips and receipts offline and save them on their laptops. They can then transfer the data to the SAP system when they next have access to the backend system. Once the data has been transferred tothe SAP system , it can be processed in the same way as trips and receipts created using the normal online Travel Management interface.

Note Note

MTR uses the same business logic and the same database tables as the other user interfaces for Travel Management . At the end of the process, the travel expense information is processed in the SAP system and then transferred to the Travel Management components.

End of the note.

Features

You can create, change and extend trips as well as enter and change receipts. When entering receipts, you can decide whether to assign these receipts directly to a trip created online or offline, or whether to enter the receipt separately and assign it to a trip at a later point in time.

If you start synchronization with the SAP system, offline trip data is compared with the data in the SAP system using a simple two-way synchronization process.

Note Note

The checks you are familiar with from the travel expenses manager, such as required fields, overlapping trips, and standard Customizing settings are also available to you in MTR .

End of the note.

Constraints

MTR cannot check data in the same way as data for user interfaces that are continuously connected to the SAP System. This means that data that has been accepted by the offline application may still lead to error messages being generated when the data is synchronized with the SAP system. As the SAP system transfers these check results to the Laptop, these errors can be resolved and the corrected data can be transferred to the SAP system when the next synchronization process takes place.

Example

Donna Moore is employed by a management consultancy company and works on consultancy projects for various different customers. Her company uses SAP’s Travel Management solution.

When Donna is at her regular place of work, she has a permanent connection to the SAP system and creates any business trips required using the an online interface. When Donna is working away from the office, she does not have a permanent connection tothe SAP system . In this case, she uses the MTR . MTR allows Donna to enter her data whilst on the plane, or on the train and to then transfer this information tothe SAP system the next time she has a connection to the system.