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 Magnetic Media Filing

Use

In conjunction with the Year-End Reporting utility, the Magnetic Media Filing utility enables your enterprise to generate Magnetic Media files in the prescribed formats for submission to the Canadian Customs and Revenue Agency and, if applicable, le Ministère du Revenu du Québec. Files created by the Magnetic Media Filing utility contain all year-end data required by federal and provincial tax authorities.

Prerequisites

Before you may execute Magnetic Media Filing, you are required to have executed the Year-End Reporting utility using one of the following run parameters: Production run or Amendment run . When you execute Year-End Reporting under one of these parameters, the system creates corresponding year-end data for the selected tax year, tax forms, and tax reporting unit in cluster PCL4.

Procedure

To use Magnetic Media Filing, follow the guidelines below.

  1. From the application toolbar of the Year-End Reporting utility, choose the Magnetic media icon.

  2. On the subsequent screen, choose the appropriate radio button to indicate whether you wish to Create magnetic media or Read magnetic media .

  1. If you choose Create magnetic media , specify the tax year for which you wish to produce magnetic media data, the run identifier for the run to be used to produce this data, and, if desired, Preview data only to prevent the system from processing cluster PCL4 to create actual magnetic media data.

  2. If you choose Read magnetic media , specify the tax year of and number of disks in the file set, then choose the Browse disks icon to instruct the system to read data from the appropriate drive.

  1. If applicable, within the File data subsection of the Magnetic Media Filing utility, specify the maximum capacity of the file medium and the desired file output path.

  2. Complete all applicable data in the six drop-down sections of Magnetic Media Filing, then choose the menu path Start of the navigation path Goto Next navigation step Variants Next navigation step Save as variant… End of the navigation path

By saving each set of entries as a distinct variant, you can reduce repetitive data entry.

5. Select Execute .

Result

A Magnetic Media file, generated from the data stored in cluster PCL4, is created and sent to the specified output file path for subsequent submission to the appropriate tax authority.