This report is used to display all changes that were made using infotype change documents (short: change documents ).
So that changes to infotype fields (change, create, delete) are recorded as documents, you must make sure that these fields are maintained in the views
HR Documents: Infotypes to be Logged (V_T585A), HR Documents: Field Group Definition (V_T585B)
and
HR Documents: Field Group Characteristics (V_T585C)
.
An archive can only be displayed if it has been created with Archive Administration (transaction
SARA
).
You can create the following types of documents with this report:
Long-term documents
Long-term documents are created for revision purposes. Changes made to infotypes are written to the database or can be archived. Long-term documents remain available until you delete them. The archiving object is called PA_LDOC .
Long-term documents evaluate data according to personnel numbers and infotypes. For this reason, the columns PersNo (personnel number) and Inftyp (infotype) are displayed at the top of the drilldown list.
Short-term documents
Short-term documents are stored in the database. The data for short-term documents is selected according to date and time. In contrast to long-term documents, the columns
Date
and
Time
are displayed at the top of the drilldown list.
Selection
Specify the type of documents that you want to create under
Read documents from database
. To specify a document type, set the relevant indicator.
Under
Selection
, specify:
which transaction classes are to be included in the selection with the relevant indicators
which employees are to be selected, in the
Personnel number
field
which data the system is to evaluate, in the
Infotype
field
whether a specific change date, or a certain interval period is to be considered, in the
Change date
field
whether you want to display the changes made by a specific user, in the
User name
field
Note
As a rule, the system reads the data from the database.
If you want additional archived data to be read, select
Read from archive
. Additional selection options are displayed under
Archive selection
:
Also read from database
The documents currently in the database that belong to the archived data and meet the selection criteria are also displayed.
Archive selection by user
This takes you to the
Archive Administration: Read Data Selection
screen. Select the required archive.
Specify how the documents are to be output, under
Output options
.
Direct output of docs
Output program selections
New page per doc.
Only set this indicator if you have selected
Direct output of docs.
.
Sort
If you set one of the following indicators, the data is sorted in accordance with the indicators:
Time
Personnel number
Infotype
User
Default currency
Output
The results are displayed in accordance with your
Output options
:
Drilldown list
If you have not made any selections under
Output options
, the list contains an overview of the documents.
Long-term documents
Thc columns at the head of the long-term documents are always displayed in this sequence
: PersNo (personnel number), Inftyp (infotype), Date, Time, SqNo (sequence number)
and
Changed by
.
Short-term documents
Thc columns at the head of the short-term documents are always displayed in this sequence
: Date, Time, SqNo (sequence number), PersNo (personnel number), Inftyp (infotype),
and
Changed by
.
Display program selections
If you have made a selection here, the output is in the form of a drilldown list. The selection options are also output.
Detail List
Documents
If you have selected
Direct output of docs
, the documents are displayed. The documents contain the information taken from the head of the drilldown table, and details on the changes made in an infotype.
If you have also selected
New page per doc.
, each document is printed on a separate page.