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  Settlement of Amounts Due Under Invoicing Plans

Use

An invoicing plan enables you to schedule invoice creation over a series of future due dates independently of individual procurement transactions and the actual receipt of goods or services. You can inform the vendor when the invoice documents are created. For more information, refer to Messages in Logistics Invoice Verification.

Automatic Settlement Accounting

You can have invoices generated in the system and forwarded to Financial Accounting for payment automatically with respect to PO items for which you have scheduled a series of invoicing dates in an invoicing plan.

If you have several PO items with invoicing plans in the system (usually providing for invoicing on different dates), it is advisable to carry out settlement accounting with regard to these plans on a daily basis.

Procedure

To carry out automatic settlement accounting with respect to invoicing plans, proceed as follows:

  1. Choose Start of the navigation path Logistics Next navigation step Materials Management Next navigation step Logistics Invoice Verification Next navigation step Automatic Settlement Next navigation step Settle Invoicing Plan End of the navigation path.

  2. On the selection screen, enter the following criteria for the invoicing plans in respect of which settlement is due:

    • Company code

    • Plant

    • Vendor

    • Purchasing Document

    • Item

      You can specify how the invoice documents are to be created:

    • Per vendor

    • Per purchase order

    • Per purchase order item

  3. Start the settlement accounting process either online or in the background.

    You can set the Test mode indicator in order to initially simulate the results of settlement accounting.

    After running the settlement accounting program, you get a log listing the invoiced transactions and drawing your attention to any errors that may have occurred. For more information on processing the log, refer to the General Application Function of the SAP List Viewer.

Manual Invoice Creation

You can also post invoices manually against invoicing plans. Note that in this case the same messages generated are not the same as in the case of evaluated receipt settlement.

We recommend automatic posting.

For more information, refer to Invoice Verification Online.

Result

You have invoices in the system, which are processed further in Financial Accounting.

See also:

Invoicing Plan

Creating an Invoicing Plan

Generating Further Invoicing Plan Dates