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 Confirmation

Definition

Activity category that groups together the confirmation requests for a topic.

Use

The recruiter uses the activities in the Confirmation category to obtain and manage confirmations from people. To do this, the recruiter sends individual confirmations to the relevant persons. Based on the results that are stored in the individual confirmations, the recruiter can obtain a total overview and thus render and store a total decision.

Structure

A confirmation activity consists of a total confirmation and individual confirmations. The total confirmation provides the framework to group together the individual confirmations. The total confirmation and the individual confirmations are depicted using activities.

Total Confirmation

In the Confirmation category, the Total Confirmation of the activity consists of the following tab pages:

  • Details

    The tab page contains the following information:

    • Status

    • Due date (if status: Planned )

    • Completion date (if status: Completed )

    • Completed by (if status: Completed )

    • Processor (not if status: Completed )

    • Changed On (only after the activity has been created)

    • Changed by (only after the activity has been created)

    • Reference Activity

      An activity in the Confirmation category can contain a reference to an activity that contains the context for which the recruiter requests the confirmations.

    • Confirmation Result

      Contains the total results that the recruiter assigns for the total confirmation based on the individual confirmation.

    • Reason for Decision

      Contains the reason for decision for the total result of the confirmation. The recruiter assigns this to explain his or her total result.

    • Individual Confirmation

      Contains a list with information about the individual confirmations that the recruiter created within the framework of the total confirmation.

      The tab page contains the following functions:

    • Add

      You use this function to add additional possible individual confirmations. You then select the candidate affected, another employee, or a member of the support team for the relevant requisition, application group, or application.

      Note Note

      The search for members in the support team depends on the context in which the confirmation is to be requested. In the context of the application, the system displays the members of the application’s support team. In the context of the assignment, the system displays the members of the requisition’s support team. In the context of TRM, it is not possible to select a support team member.

      End of the note.

    • Delete

      You use this function to delete individual confirmations, provided that you have not yet requested the relevant individual confirmation.

    • Request Confirmation

      You use this function to request individual confirmations that you created previously from the relevant processors.

    • Edit Confirmation

      You use this function to edit the actual individual confirmations. This can be the case, for example, if the relevant person making the confirmation phones you and asks you to enter the confirmation result on his or her behalf.

  • Notes

    You can store notes here for an activity.

    If the activity is used in TRM, then this information is available to you and all other recruiters. If the activity is used in the Recruitment process, then this information is available to you and the other members of the support team for the associated requisition and/or application.

  • Attachments

    You can upload documents here.

    If the activity is used in TRM, then this information is available to you and all other recruiters. If the activity is used in the Recruitment process, then this information is available to you and the other members of the support team for the associated requisition and/or application.

Individual Confirmation

The Individual Confirmation of the activity in the Confirmation category contains the following information:

  • Link to Reference Activity

    Contains a link to the data overview of the reference activity that is assigned to the total confirmation.

  • Confirmation Result

    Contains the confirmation result of the person making the confirmation.

  • Reason for Decision

    Contains the reason for decision that the person making the confirmation stores to explain the confirmation result.

  • Comment

    Contains a free text field in which the person making the confirmation can enter a text.

The individual confirmation contains the following functions:

  • Save Temporarily

    You use this function to save your entries for processing later.

  • Confirm

    You use this function to send the confirmation activity back to the person who requested it. You then have no further access to it.

  • Back

    You use this function to cancel processing without sending the confirmation or saving the entries temporarily.

Example

  • The recruiter asks the members of the Works Council about a new hire.

  • The recruiter asks the candidates invited to an interview to confirm their participation.