Scenario Process Flow

The cash office pays an employee an approved advance, creates an employee trip via advance entry and saves it. The advance is automatically given a cash indicator by the system. The system approves the travel request and settles it. The next time that settlement results are transferred to Accounting, the advance is posted in Financial Accounting.

After the trip, you supplement the missing trip facts for the travel request and save the trip with the trip status Trip completed.

The system approves the trip and settles it. The next time that settlement results are transferred to Accounting, the trip expenses are posted in Financial Accounting.

During the next payment run in Financial Accounting, the relevant accounts are balanced and the remaining travel expenses are reimbursed to the employee by bank.

Overview of postings

Figure: Overview of Posting for Advance Payment via Cash Office, with Entry Type Advance Entry

Note for Customizing

You can choose this scenario directly in Customizing in the view Posting and payment of advances .

Note for Customizing (expert mode)

If you want to use this scenario in your company, you have to make the following system settings in Expert Mode of Feature TRVCT :

Position 2 refers to advances without cash indicator.

Position 7 refers to advances with cash indicator.