To keep the memory required by report bodies in the document management system (DMS) (table DRAO) to a minimum, the graphics you insert should be optimized. Note the following:
Color palette and resolution
Reduce the color palette and resolution as much as possible and use the shades of gray format for monochrome graphics. Bear in mind that the
Windows Wordprocessor Integration
(WWI) program increases or reduces the size of a graphic automatically as follows:
To the size of the surrounding text box if no other text is included in the text box
To the width of the surrounding table cell
Choose a high enough resolution so that a picture remains sufficiently sharp after the size has been increased automatically. On the other hand, reduce any unnecessarily high resolutions if a picture is reduced in size in the report.
Condensed formats
If you use condensed formats such as EMF, PNG, GIF, or JPEG, the file size of the generated report bodies is disproportionately large if graphics were inserted. For reasons of compatibility with other RTF display programs, the content of text boxes is saved twice in the RTF document on a WWI generation server with Microsoft Word. The second copy is saved in WMF (Windows Metafile) format and is responsible for the increase in file size.
To prevent Word from saving two copies of the graphic in the document, use the Word option in the registry of the generation server PC by closing all Microsoft Office programs and using the Windows program REGEDIT to add the option ExportPictureWithMetafile=0 as a string in the following branches:
For example, for Microsoft Word XP
HKEY_CURRENT_USER\Software\Microsoft\Office\10.0\Word\Options
For more information and a detailed description of the steps required, see the Microsoft Knowledge Base articles Q224663 at http://support.microsoft.com/kb/q224663/
Caution
If the reports are to be viewed with display programs other than Microsoft Word, for example, in a Web environment, you must check the compatibility of the RTF documents.
Expansion time
Final report
You can create graphics that do not need to be checked in
report management
, such as your company logo, in the report template as descriptor symbols with the expansion time
Final report
. This means the graphic is not added until the final report is generated and does not then place an unnecessary load on the document management system.