Payment Transactions: Manual Incoming Payments
Use
You use the manual incoming payment function to post incoming documents. You can assign the documents directly to the lease-out or to the assigned customers.
The aim of the postings is to clear any open items.
You can use this function for incoming payments made in cash.
Integration
Account maintenance
Another function available in incoming payments processing is Account maintenance .
Features
By manually posting incoming documents, you clear open items by directly assigning incoming payments to open items.
During processing, any over- and underpayments may be posted and account maintenance activities carried out.
Clearing priorities
The system automatically clears customer open items.
The open items are selected in the background according to the priority list defined in Real Estate Customizing.
Single document entry
Here you post incoming payments for one lease-out.
Fast entry
This allows you to post incoming payments to several lease-outs simultaneously. Remaining amounts that cannot be distributed are posted on account.
The open items are selected according to the priority list defined in Real Estate Customizing.
Clearing documents
The system creates clearing documents. These consist of:
A document header
Line items you might have entered
Line items created by the system to clear the selected and activated open items
Further automatically created line items, such as the sales tax adjustment
The system enters the clearing date and the number of the clearing document in the open items to be cleared and also in the line items automatically created by the system to clear the open items.
Overpayment/underpayment
If the amount is greater than the total of the open items, the open items are cleared and the remaining overpaid amount is carried over as an unqualified down payment . The overpayment is posted as an open credit item. You can either process this overpayment manually or use it for clearing purposes with the next incoming payments.
If the incoming payment is smaller than the open items, the open items are cleared to the extent possible according to a user-defined sequence.
The remaining amount that is too small to clear another open item can be posted as a receivable .
Residual items / partial payments / offsetting entries
The Financial Accounting transaction (FB05) lets you use the residual items and partial payments function in incoming payments processing.
The input fields are the same as those of manual incoming payments with the following additional functions:
Processing partial payments
Processing residual payments
Processing clearing items (offsetting entries for advanced payments, in the standard Customizing: special G/L transaction K)
Caution
All customer items are selected (including those that do not belong to the contract chosen initially). We therefore recommend using a display variant to display the open items with their contract numbers.