Purpose

See Specification Management

Prerequisites

To use specifications in the SAP system, you can create them or import them. To assign values to specifications you must also have manually created or imported phrases and sources (see Phrase Editing and Source Management ).

You must have created materials in the material master to which you want to assign specifications.

You must have authorization to edit and display specifications.

Process Flow

See also: Function Model for Specification Management .

You edit specifications from a central interface, the specification workbench . You have the following options when you access the function:

You can enter different search criteria and start a specification search . If the required specification does not exist in the SAP system, you can create it.

You can define more search functions as user exits in Customizing for Basic Data and Tools

You can start the specification search by executing a query (see Query Management ).

You can load a set of hits (see Set of Hits Management ).

You can create a specification from the search screen.

In the navigation area of the specification workbench, you can select a specification that you already transferred to the navigation area.

If you want to edit specifications using engineering change management , you must enter a change number in the specification workbench.

       2.      The results of the search are displayed in a hit list In the hit list, you then edit the specifications and create new ones. For example, you can use the where-used list to display the specifications that contain specifications in the hit list or use them as references. You can save the set of hits shown in the hit list and load it again as required.

Regardless of whether you create a specification on the initial screen or from the hit list, you first enter the header data for the specification. This includes entering the specification type .

You can copy an existing specification as a template. You can copy specification data from another specification to an existing specification.

Using identifiers you create a unique description of a specification (see Identification ).

You can assign a regulatory list to each identifier, which you edit in Regulatory List Management . Also, you can assign a usage for each identifier and thus control which rating and validity area the identifier is permitted for (see Editing Usages ).

Depending on the specification type, you can enter reference specifications ( references ). A reference transfers its value assignments to the referencing specification. If required, you can overwrite these values. You can also pass on data from a source specification to target specifications using inheritance . The inheritance template controls which data is passed on.

Depending on the specification type, you can assign several materials to a specification.

In the header data of the specification, you can specify the specification status and any restrictions for editing of the header data.

The property tree offers a structured display of all the value assignment types that you can edit in the value assignment (see Value Assignment ). Within the property tree, you can copy individual data records for value assignment types from one specification to another.

       9.      You store data and information on specifications as characteristic values in value assignment (see Editing Characteristic Values ).

For all value assignment types, you have the option of updating the assessment , specifying a source (see Source Management ), entering any number of user-defined texts and documents , and using the usage to control which rating and validity area the value assignment is permitted for (see Editing Usages ).

For specifications that comprise a number of components, you can also specify compositions and listings in the appropriate value assignment types .

In Customizing for Basic Data and Tools you can adapt the screens for searching for specifications and the tab pages for editing the header data of specifications and value assignment types to suit your requirements, define your own screens and tab pages, and, for example, specify which tab pages are displayed depending on the specification type of the specifications to be edited. You can also specify which objects are available in the specification workbench.

This documentation describes the SAP standard system only. If you hide or change fields, screens, or functions of the SAP standard system using Customizing, this can mean that the processes, functions, and procedures described in this documentation no longer reflect exactly the situation in your own system.

Result

From within the hit list, you can:

·        Start the export for specifications (see Export: Process )

Create report body requests for specifications (see Report Editing )

In the specification information system you call specific specification management data. A number of output variants are available for display purposes (see Search and Data Output in the Specification Information System ).