Defining Assignments

Use

You determine the capitalization ratios based on cost elements. Furthermore you maintain whether revenues are to be treated as reducing expenses (other revenue) or as actual revenue.

You can change this setting while the sy stem is in active use:

If you want to create new cost elements

If you change the capitalization ratios

If you change whether you can or cannot capitalize of cost elements

If you do not define the assignment depending on the results analysis key, the changes are valid as of the validity date for all construction sites.

If:

You have different capitalization needs for different construction sites

In future a change to the capitalizability should only be valid for new construction sites

you must define the assignment in relation to the results analysis key.

This graphic is explained in the accompanying text.

If you want to define a new assignment for new construction sites at a later point in time, you need to take additional steps. For more information, see Changing Assignments

Procedure

Assignment Independent of the Results Analysis Key

In Customizing for Project System under Revenues and Earnings → Automatic and Periodic Allocations → Results Analysis → Edit Results Analysis Keys and Version → Define Assignments for Results Analysis.

Assign the line IDs.

This graphic is explained in the accompanying text.

Do not assign input data to the line IDs (category U) created for the calculation of key figures for GCC and IAS valuation.

Valuation in line with German Commercial Code

Line ID	Procedure
Costs that must be capitalized	Assign the capitalizable actual costs, other revenues and planned costs to this line ID. Enter the line IDs in the column CostCap (Costs that must be capitalized).
Costs that cannot be capitalized	Assign the actual costs that cannot be capitalized to this line ID. Enter the line IDs in the column CostNonCap (cost that cannot be capitalized).
Revenue	Assign all invoiced work completed (posted revenue) and planned revenues to this line ID. Enter the line IDs in the column CostCap (cost that must be capitalized).
Received down payments	To assign all received net down payments to this line ID, enter an “A” in the column Var.-Fix-Kz. Enter the line IDs in the column CostCap (cost that must be capitalized). Net down payments are read automatically if the component PS Cash Management is activated. Otherwise SAP enhancements can be implemented to read down payments from the component Financial Accounting or from the component Debit-Side Down Payment Chains.

Valuation in line with IAS

Line ID	Procedure
Capitalized costs	Assign all actual costs, other revenues that do not count as invoiced services and the planned costs to this line ID. Enter the line IDs in the column CostCap (cost that must be capitalized).
Revenue	Assign all invoiced payments (posted revenue) and planned revenues to this line ID. Enter the line IDs in the column CostCap (cost that must be capitalized).
Received down payments	To assign all received net down payments to this line ID, enter an “A” in the column Var.-Fix-Kz. Enter the line IDs in the column CostCap (cost that must be capitalized). Net down payments are read automatically if the component PS Cash Management is activated. Otherwise SAP enhancements can be implemented to read down payments from the component Financial Accounting or from the component Debit-Side Down Payment Chains.

Line ID

Procedure

Capitalized costs

Assign all actual costs, other revenues that do not count as invoiced services and the planned costs to this line ID. Enter the line IDs in the column CostCap (cost that must be capitalized).

Revenue

Assign all invoiced payments (posted revenue) and planned revenues to this line ID. Enter the line IDs in the column CostCap (cost that must be capitalized).

Received down payments

To assign all received net down payments to this line ID, enter an “A” in the column Var.-Fix-Kz. Enter the line IDs in the column CostCap (cost that must be capitalized).

Net down payments are read automatically if the component PS Cash Management is activated. Otherwise SAP enhancements can be implemented to read down payments from the component Financial Accounting or from the component Debit-Side Down Payment Chains.

Save your input.

Assignment Dependent on Results Analysis Key

To change the version-specific settings for the results analysis version proceed as follows:

a. In Customizing for Project System under Revenues and Earnings → Automatic and Periodic Allocations → Results Analysis → Edit Results Analysis Keys and Version → Maintain Results Analysis Versions.

b. Select the results analysis version and choose using the quick info Detail .

c. Choose Extended Control In and select the indicator Assignment for Results Analysis Key in the screen area Extended Control.

This graphic is explained in the accompanying text.

You must flag this indicator for the results analysis version if you want to use the assignment depending on the results analysis key.

d. Save your input.

Maintain the assignment.

a. In Customizing for Project System under Revenues and Earnings → Automatic and Periodic Allocations → Results Analysis → Edit Results Analysis Keys and Version → Define Assignments for Results Analysis.

b. Execute the assignment of the line IDs as for ”assignment independent of results analysis key.” Note that you additionally enter the results analysis key for each line ID. Assignments without a results analysis key are not taken into consideration when valuation is performed.

c. Save your input.