You can copy an existing travel plan to a different date. This is an advantage for trips with the same itinerary and travel services. You can copy a travel plan for the same personnel number or from one personnel number to another .
You can only copy a travel plan to a different personnel number if you also have the authorization to create travel plans for the personnel number in question.
Choose
.Enter the personnel number of the traveler and choose
Continue
.
Select the travel plan to be copied.
Choose
Copy
with quick info
Copy (F8)
.
Check the personnel number and enter the start date of the new travel plan.
Choose
Continue
with quick info
Copy travel plan
.
The travel services of the travel plan copied are determined by the system one after another for the current date in the new travel plan (see information in the status bar). The travel services then have the status
Requested
or
Prereserved
and appear in the overview of travel services in the travel plan.
If a travel service from the travel plan copied is fully booked or the data from the provider has changed, you have to query and select these services manually. These services appear in the overview with the status
Open
.
You should therefore check the travel services displayed and, where necessary, carry out the availability queries manually.
You can now firmly book the prereserved travel services using
Book
with quick info
Book Travel Plan (Ctrl + F11) .
To save the new travel plan, choose
with quick info
Save (Ctrl + S)
.
You have created a new travel plan by copying an existing one.