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 Questionnaire

Definition

Activity category that classifies activities to which a Questionnaire is assigned.

Use

You use activities in the Questionnaire category when you want to record a questionnaire for a candidate in Recruitment or Talent Relationship Management (TRM). To do so, you assign a previously created questionnaire to the activity. You then have the following options:

  • You complete the questionnaire yourself. To do this, you can call the questionnaire directly from the activity and complete it.

  • You want a manager to complete the questionnaire for a candidate, for example. To do so, you change the agent (processor) for the activity and enter the name of the manager in this field. The manager completes the questionnaire and then changes the status of the activity to completed.

  • You want to send the questionnaire to a candidate. To do so, you use the relevant activity in the Invitation category, first assigning the activity containing the questionnaire to the activity in the Invitation category as a reference activity.

Structure

An activity in the Questionnaire category consists of the following tab pages:

  • Details

    The tab page contains the following information:

    • Status

    • Due date (if status: Planned )

    • Completed on (if status: Completed )

    • Completed by (if status: Completed )

    • Processor (not if status: Completed )

    • Changed On (only after the activity has been created)

    • Changed by (only after the activity has been created)

    • Questionnaires

    • Questionnaire Completed

      If this indicator is set, then the questionnaire form has already been completed.

    • Questionnaire Visible to Applicants

      When this indicator is set, then the completed questionnaire is visible to the candidate when he or she displays the relevant application in relation to which the candidate completed the questionnaire.

      The tab page contains the following function:

    • Display Questionnaire

      Once you have assigned a questionnaire, you can use this function to view the questionnaire template and its properties.

      Once the questionnaire has been filled out, you can view the completed form.

    • Complete Questionnaire

      You can use this function to complete and save the questionnaire yourself (for example, during a telephone interview with the candidate).

  • Notes

    You can store notes here for an activity.

    If the activity is used in TRM, then this information is available to you and all other recruiters. If the activity is used in the Recruitment process, then this information is available to you and the other members of the support team for the associated requisition and/or application.

  • Attachments

    You can upload documents here.

    If the activity is used in TRM, then this information is available to you and all other recruiters. If the activity is used in the Recruitment process, then this information is available to you and the other members of the support team for the associated requisition and/or application.

Example

The following activity types are examples from the Questionnaire category that are delivered in the standard system:

  • Questionnaire in Application Form

  • EEO Questionnaire in Application Form

  • Questionnaire

  • Equal Employment Questionnaires

  • Questionnaire for Interviews/Appraisals

  • Questionnaire Ranking by Department