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  Sending a Questionnaire to Candidates in the Talent Pool (TRM)

Purpose

You can use this process to send a questionnaire to candidates in the Talent Pool .

In this way, you can collect information from the candidates and then rate and rank the candidates on the basis of their responses.

Prerequisites

You created questionnaires using the process Create a Questionnaire and, in doing so, built up a Questionnaire Library .

In the Implementation Guide (IMG) for E-Recruiting, you have created letter templates using SAP Smart Forms and assigned them to the activity types that you have provided for sending questionnaires within the framework of Talent Relationship Management (TRM).

Process Flow

  1. On the Personal Pages in the Talent Relationship Management area, you choose the Search for Candidates in Talent Pool function.

  2. The system opens the candidate search.

  3. You enter your search criteria and start the search.

  4. The system displays the list of candidates matching the search criteria.

  5. You select one or more candidates and create a Questionnaire activity for them.

  6. You assign a questionnaire to the activity. You can use the search help function to do so.

  7. You select the Questionnaire Visible to Applicant field if you want to enable the candidate to display the completed questionnaire when it has been saved.

  8. You save your entries.

  9. The system adds the activity to the list of activities for the relevant candidates.

  10. You create another activity for the selected candidates to send them the questionnaire (for example, Request Questionnaire activity).

  11. You select the activity you have just created, which contains the questionnaire, as the Reference Activity .

  12. You assign a letter template , which will be sent with the questionnaire. You adjust the template to meet your requirements.

  13. You save your entries.

  14. You choose the E-Mail function to send the letter template with a link to the questionnaire immediately by e-mail.

Result

You have sent the candidate(s) the link to the questionnaire and a letter. The candidate(s) call up the questionnaire and complete it.

You can then view the completed questionnaires or you can use the Ranking by Questionnaire function to compare the questionnaire responses of various candidates with one another.

When searching for candidates in the talent pool, you can use the questionnaires to add extra search criteria to the search query. You can then select the questions as search criteria to obtain a list of candidates who responded to the questions in a questionnaire in a certain way.