Commitments are liabilities arising from contractual obligations incurred.
A commitment is passed on to other applications for budgetary control purposes for purchase requisitions and purchase orders with account assignment only.
Purchasing passes the data on to other application components and receives from them a return message indicating, for example, whether an appropriate budget exists and can be reserved.
This reservation can be cancelled out or used up by the following transactions (commitment reduction or canceling-out):
Goods movement (goods receipt, return, reversal)
Invoice receipt (invoice parked as complete, credit memo)
Commitment management comprises the early recording and analysis of liabilities with regard to their financial and cost effects.
Commitments are managed for objects such as the following:
CO production orders
Cost center
Network
Project (WBS element)
Integration with the following application components is possible:
Controlling
For more information, see the documentation for
Controlling
under
Commitments Management
.
Financial Accounting
Asset Accounting
Funds Management
For more information, see the documentation for
Funds Management
under
Integration with Materials Management
.
Reduction/Canceling-Out of Commitment Values
Check how the commitment values are to be reduced/cancelled out:
Based on the goods receipt data (valuated GR)
If the
Goods Receipt Non-Valuated
indicator is
not
selected, the system takes the goods receipt data into account to reduce or cancel out commitments.
In this case, the system uses the purchase order price for this purpose.
Based on the invoice data (non-valuated GR)
If the
Goods Receipt Non-Valuated
indicator is selected in the purchasing document, the system uses the invoice data to reduce or cancel out commitments.
In this case, the system uses the invoice price for this purpose.
See SAP Note 639523 –
CommitmentReduction Behavior in the Case of Purchasing Documents.
Quantity-Based or Value-Based Commitment
You can define in Customizing whether commitments are to be reduced/cancelled out on a quantity or value basis (Customizing for SAP
NetWeaver
under
In the case of the items using quantity-based commitments, the commitments are reduced or cancelled out on the basis of the invoice or GR quantity.
Note
Quantity-Based Reduction of Purchase Requisition Commitment
If you have set the
Value-Based Commitment
indicator in Customizing, note that this setting does
not
apply to requisition commitments, but only to purchase orders.
If you create a purchase order referencing a requisition, the requisition commitment is always reduced or cancelled out on a quantity basis because the requisition does not have a price.
See SAP Note 355793 ‑
Note: Quantity-Based Reduction of Purchase Requisition Commitment.
Document in Foreign Currency
Note that different currencies in purchasing and invoice documents influence the commitment reduction process.
Note the following with regard to commitments and the commitment reduction process in Purchasing:
Commitment Reduction Behavior in the Case of Purchasing Documents
For more information, refer to the SAP Notes 459509 -
FAQ: Commitments in Purchasing
and 639523 -
Commitment Reduction Behavior in the Case of Purchasing
Documents
.
Delivery Costs Are Commitment-Relevant
When you create a purchasing document with delivery costs (such as freight costs) in the pricing conditions, the system creates two commitment entries:
A commitment entry for the material/service values
A commitment entry for the delivery costs
This enables you to post the delivery costs and materials/services separately when entering the invoice.
See SAP Note 670489 -
Commitments for Delivery Costs
Multiple Account Assignment
Further information is available in the following SAP Notes:
212269 –
Commitments: Multiple Account Assignment and Several Delivery Schedule Lines
496557 –
Changes to Multiple Account Assignment in Invoices
Final Delivery, Final Invoice and Deletion
A commitment is completely cancelled out (reduced to zero) in the following cases:
You select the "Delivery Completed" indicator in the purchasing document
You select the "Final Invoice" indicator in the purchasing document
You delete the document item.
For documents with valuated goods receipts, the commitment values should be completely cancelled out when the "Delivery Completed" indicator is set.See SAP Note 647732 -
Wrong Commitment Reduction for "Delivery Completed" Indicator
Analysis and Error Rectification in the Case of Incorrect or Missing Commitments
Further information is available in the following SAP Notes:
152571 -
Collective SAP Note: Missing or Incorrect Commitments
contains detailed information relating to the analysis and rectification of incorrect or missing commitments.
47992 –
No Commitment Displayed in Reporting
contains details regarding the prerequisites for the updating of commitments in CO.
100406 -
FAQ: Posting Commitments
534993 -
Short Instructions: RKANBU01
Business Add-Ins
ME_REQ_OI_EXT -
BAdI: Activate Requisition Commitment Update from Other Applications
You can specify whether a commitment update is to take place when purchase orders from other applications are created or changed.
ME_COMMTMNT_PO_REL_C -
BAdI: Check for Commitment Relevance of Purchase Orders
You can control whether purchase orders are commitment-relevant.
ME_COMMTMNT_REQ_RE_C -
BAdI: Check for Commitment Relevance of Purchase Requisitions
You can control whether purchase requisitions are commitment-relevant.
ME_COMMITMENT_RETURN -
BAdI: Commitment for Returns Items
You can pass the value of returns items back to the budget.
ME_COMMITMENT_STO_CH -
BAdI: Commitment for Stock Transport Orders
You can activate commitments for stock transport orders.
You can display commitment documents in the single-screen transactions (ME21N and ME51N) only.
Choose