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 Extra Functions for Processing Master Data Groups

Use

The following additional functions are available to help you process master data groups. Choose Extras or Goto from the menu:

Features

Functions in theExtrasMenu

The Extras menu on the initial screen, or the group display, allow you to carry out the following functions for a controlling area and a key date (only possible when using time-based fields):

Entering Report Settings

  • You make group settings for the display of Report Writer reports. You can also select the following indicators:

    Row information in lower-level nodes:

    • Format class: Used to define columns and rows of a report for specific formatting.

    • Symbolic name to coordinate the addressing of cells in a report

    • Suppress the expansion of Report Writer Reports

  • You can also set the following indicators for nodes (groups):

    Header information:

    • Description

    • Symbolic name to coordinate the addressing of cells in a report

    • Representative cost centers

      The representative cost center represents a group of values that can be used in the following ways for processing a (cost center ) group in the information system:

      • Replaces text variables when displaying master data

      • Select a printer for printing a group, for which the responsibility area changes with each level.

      • Authorization checks:

        The representative value determines the extracts in the variation that are to be protected from unauthorized access (See: Representative Cost Centers ).

      • Authorization group for additional authorization protection

ExpandSelection Variants

If you have inserted a selection variant as the end node of a group (see: Creating or Changing Master Data Groups ), you can display a list of the master data for this selection variant Position your cursor on the selection variant and choose Start of the navigation path Extras Next navigation step Expand selection variant. End of the navigation path

Where-Used Lists for Subgroups

To display the where-used list for groups (nodes), position your cursor on the group and choose Start of the navigation path Extras Next navigation step Where-used list for group. End of the navigation path Make the necessary settings.

Checks and Help Functions

  • Check uniqueness

    The system checks whether a node exists more than once in the same group, or a value exists more than once in the same node.

    Example Example

    If the individual value “5” appears in both subgroup A (interval 1 – 10) and subgroup B (Individual value 5), the system displays the overlap area (0000000005 – 0000000005) and both subgroups A and B.

    End of the example.

  • Check completeness

    The system checks whether all the master data defined in the controlling area is included in the group you entered on the initial screen.

  • Group value search

    You can search for individual values (for example, cost centers, cost elements, orders) within a group.

  • Delete non-used groups

    You can delete the groups that have no where-used lists in the system (for example, groups for which allocations and reports are not used). The system selects all the corresponding groups. Select the groups that you want to delete, and choose Delete group.

  • Delete groups that have no organizational units

    You can delete the groups that have not been assigned to any organizational unit. The system selects all the corresponding groups.

    Note Note

    To check whether all of these groups are to be deleted, start the function as a test run first.

    End of the note.

  • Compare two groups

    You can check two groups for common attributes. The system displays the common attributes and the differences in both hierarchies, with regards to assigned organizational units and values.

Standard Hierarchy Master Data: Test / Comparison

The SAP system checks the following for the standard hierarchy and the corresponding master data:

  • Checks the uniqueness of the standard hierarchy:

    Each detail may only appear once

  • Completion of the standard hierarchy:

    All master data records in the controlling area must be in the hierarchy

    Note Note

    The Test function lists any errors found, while Adjust removes the errors.

    End of the note.
Entering Default Settings

You can make the following default settings for the master data and the structure of groups: Choose Start of the navigation path Extras Next navigation step Default settings Next navigation step Structure End of the navigation path .

  • Default settings for master data of groups:

    • Master data check

      The SAP system checks whether a corresponding master record (such as a cost center for cost center groups) exists for individual values or representative values that you enter. For time-based master data this check occurs on the defaulted key date. You can display the corresponding master data record.

    • Breakdown intervals

      If value intervals exist for the end nodes, the system breaks these down in the group display. All the individual values existing in the interval are listed under the interval.

    • Display texts

      The system reads and displays the texts from the master data for the individual values.

  • Default settings for structures of groups:

    • Display texts

      You can define whether subgroups (nodes) are displayed with or without text.

    • Display representative value

    • Display header information

    • Compress end nodes

      You can define whether end nodes should or should not be expanded when you expand a group.

    • Expand to level

      You can define to which level the expansion is carried out. The highest level is represented by the lowest level of a group.

You can make the following default settings for the use of groups: Choose Start of the navigation path Extras Next navigation step Default settings Next navigation step Where-used list End of the navigation path .

You can select the following uses:

  • Groups

  • Allocations

  • Reports

  • Planning

  • Rollup

  • Variables

  • Predefined columns

  • Validation/ Substitution

  • Authorization objects

  • Currency translation

  • Customizing

  • DART views

    Note Note

    You can activate these indicators in the Extras menu. For system performance reasons, however, do not activate them for very large groups.

    End of the note.
Functions in theGotoMenu

You can ensure that the system writes change documents for given master data groups in Controlling. These change documents log all the changes to the group structure and group name. You make these settings in Customizing, under Start of the navigation path Controlling Next navigation step General Controlling Next navigation step Prepare Productive Start Next navigation step Activate Change Documents for Groups. End of the navigation path

To display change documents when you are processing groups, position your cursor on the subgroup (node) and choose Start of the navigation path Goto Next navigation step Change documents. End of the navigation path

Caution Caution

Note that writing change documents affects the performance of group maintenance functions. In particular, change documents should not be created for changes to order groups.

End of the caution.