When the processing stage for a document has been completed and checked, the document is generally released for all work areas in the company. Closely related work areas work with the released status. This application status protects the document against any further changes. You can define a special status for this special processing status.
There are additional checks for a released document in the following areas:
Production resources/tools availability check
You define the availability of a document as a production resource/tool with the
release indicator
.
Quality Management
Only documents that have been released are checked to determine the currently valid version for quality agreement purposes.
Engineering change management:
The document receives a revision level automatically when a change number is enter for it and it is given the status released for the first time.
In Customizing for the
Document Management System,
you define the release status for document types by choosing
The release status is set with the
Release indicator
. You can find further information in the online help about
Release indicator.
When you define a status in Customizing for the
Document Management System,
you can define whether this status is interpreted as
Released
by other application areas in the company. A document is released if it has a status that has the release indictor.
You maintain the current status on the
Basic Data
screen of the document info record. The system checks whether the release indicator is set for the status in Customizing for the Document Management System.
The user sees the following release information in the document info record tab page
Document data
:
Not released
The
Not released
indicator is displayed next to the status.
In the standard system, this indicator is shown in red.
Released
The
Released
indicator is displayed next to the status.
In the standard system, this indicator is shown in green.
You see the release date next to the status.
If no change number has been maintained, the date when the status is set counts as valid-from date.
If a change number has been maintained, the system takes the valid-from date of the change master as the release date.