Checks in the Preparatory Program

What is checked?

Background

Has the deletion flag (DLFL) status been set on the relevant lease-outs?

Deletion indicators can only be set for lease-outs with the DLFL status

You must set the deletion flag manually for each lease-out using  Edit Functions Set deletion flag

Prerequisite for the DLFL:

Termination or rental-end date has been exceeded

Has the deletion flag (DLFL) status been set on the relevant third-party objects (CO/PM)?

Deletion indicators can only be set for third-party objects with the DLFL status

Has the service charge settlement been performed on the relevant lease-outs?

Lease-outs can only be archived after the complete service charge settlement has been implemented

Is the object balance of the relevant building = 0?

Is a general CO planned for the system meaning that if a CO settlement is implemented then the LO should have an object balance of zero

The control is via the application status that can prevent the archiving if the balance in not equal to 0 (see Variant setting for the preparation program)

Has the residence time 1 elapsed since the deletion flag (DLFL) has been set?

The deletion indicators can only be set once the residence time 1 has elapsed (Customizing setting)

Checks in the Archiving Program

What is checked?

Background

Is the deletion indicator (system status DLIN) set on the selected lease-outs?

The deletion indicator is the prerequisite for deleting lease-outs that are archived.

Is the deletion indicator (system status DLIN) set on the third-party objects ?

The deletion indicator is the prerequisite for deleting third-party objects that are archived

Has the residence time 2 elapsed since the deletion indicator (DLIN) has been set?

Lease-outs with the deletion indicator can only be archived and deleted once the residence 2 time has elapsed (Customizing setting)