You can use this integration scenario to transfer data from
SAP E-Recruiting
to
HCM Processes and Forms
and initiate processes such as hiring a new employee.
The
NewHire
integration scenario is located in the Integration Repository in the software component
SAP HR
in the namespace
http://sap.com/xi/HR/Global
.
The integration scenario consists of the following asynchronous communication steps between the SAP E-Recruiting system and the HR system:
Hire Request Out
In the SAP E-Recruiting system, the recruiter triggers the data transfer for an external candidate. The data is transferred with the periodic service for the data transfer using XI to the HR system.
Hire Request In
The HR system receives the
HireRequest
XI message and triggers inbound processing.
The system determines the XI scenario involved and creates a process object in which the data and attachments received in the XI message are stored.
The system starts a workflow that contains interactive steps for selecting and starting a process.
With this workflow, an HR Administrator receives a work item with the following information in his or her
universal worklist (UWL)
:
A list of possible processes to trigger
The attachments received through the XI message and field values of the XI message
The HR Administrator receives this information in an Adobe form that is generated by a form scenario specifically created for this purpose, the “form scenario for the XI message type”.
Based on this data, the HR Administrator selects a process from the list.
In a second workflow step, either the same or a different HR Administrator receives a work item in his or her
universal worklist (UWL)
for starting the process that the HR Administrator selected in the previous step.
The form fields can be filled with default field values from the XI message. The attachments from the XI message can also be available to the HR Administrator. This depends on how you configure the data transfer from the form scenario for the XI message type to the form scenario of the process to be triggered.
The HR Administrator starts the process. Either the HR Administrator or others involved in the process enhance and correct the data transferred from the SAP E-Recruiting system as required.
Note
If only one process is available, this step is skipped, and step 2c is performed.
Hire Confirmation Out
If the HR system creates a new personnel number, it sends confirmation to the SAP E-Recruiting system once the process is complete.
Hire Confirmation In
The SAP E-Recruiting system receives the new personnel number that was created in the HR system and assigns it to the external candidate. With the personnel number, the external candidate can now be managed as an internal candidate in the E-Recruiting system. This prevents the new employee from being created as an internal candidate again (although he or she already exists as a candidate in the E-Recruiting system) during the next ALE distribution of HR master data from the HR system to the E-Recruiting system.
Note
Steps 3 and 4 are optional. They are only performed if the HR system creates a new personnel number.