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Function documentationGerman Public Sector Industry Solution

 

Note Note

The amendment to the BRKG (German Federal Travel Expenses Act) came into effect on September 1, 2005. The legal changes included in the amendment have led to various program and Customizing changes for SAP Travel Management. These changes affect all customers who settle business trips according to the BRKG (trip provision variant D1). The changes are delivered by means of HR Support Packages and are not included in this documentation. For more information, see SAP Service Marketplace http://service.sap.comInformation published on SAP site under the quick link /tm and: Start of the navigation path Media Library Next navigation step Documentation Next navigation step Public Sector Germany: BKRG Amendment from September 1, 2005 End of the navigation path as well as SAP Note 854259Information published on SAP site.

End of the note.

In the Travel Expenses area of the SAP Travel Management (FI-TV) application component, requirements from the following laws are implemented:

  • ARV (international travel expenses regulations)

  • BRKG (Federal Travel Expenses Act)

  • TGV (federal separation allowance act)

The standard travel expenses solution for the public sector can also be used for the following federal states:

  • Berlin

  • Brandenburg

  • Lower Saxony

  • Saxony-Anhalt

  • Schleswig-Holstein

Note Note

SAP provides trip provision variant D1, which contains the legally prescribed values, in the standard Customizing.

The BRKG and ARV can be applied for the federal states listed here.

End of the note.

In addition, the legal requirements for those federal states that are not covered by the BRKG are depicted in the standard Customizing.

In standard Customizing, SAP provides a separate trip provision variant for each of these federal states that contains the legally prescribed values:

Federal State

Law

Trip Provision Variant

Baden-Württemberg

LRKG & LARVO

DW

Bavaria

BayRKG & BayARV

DY

Bremen

BremRKG & BremARV

DM

Hamburg

HmbRKG

DH

Hesse

HRKG & HARV

DS

Mecklenburg-Vorpommern

LRKG M-V

DV

North Rhine-Westphalia

LRKG & ARVO

DR

Rhineland Palatinate

LRKG

DP

Saarland

SRKG

DL

Saxony

SächsRKG & international provisions of SächsRKVO

DC

Thuringia

ThürRKG & ThürARV

DT

During the travel expense settlement, if the system determines that the conditions for a separation allowance according to §11 BRKG are met, it issues a corresponding warning message and calculates the flat rates of the relevant period according to the separation allowance settings.

This applies to domestic separation allowance regulations only and not to the foreign separation allowance.

The separation allowance solution in SAP Travel Management does not address foreign separation allowances.

Prerequisites

To enable the additional functions for the German public sector to be used, special Customizing settings for the Public Sector Germany trip provision variants are required:

  • In Customizing for Travel Management, under Start of the navigation path Travel Expenses Next navigation step Master Data Next navigation step Control Parameters for Travel Expenses Next navigation step Activate Special Rules for Industry Next navigation step Solutions End of the navigation path, make sure that the Public Sector industry sector ID is set for the required trip provision variant. Only then are the sector-specific functions for this trip provision variant active. Also ensure that the industry sector ID for federal law or for the respective federal state is set for the relevant trip provision variant. The No Industry Sector ID entry allows you to deactivate the special rules for the public sector. This means that the trip provision variant only has the functions of the private sector.

  • Check whether the required absence types are defined in Customizing. You do this in the Customizing activity Define Absence Types for Public Service Germany.

  • Also execute the following Customizing activities:

    • Travel Expense Types for Individual Receipts Variant 1 and Comparison Calculation Field

    • Define Maximum Rates for Public Sector Germany

    • Set Up Comparison Calculation (Public Service Germany)

    • Define Rules for Border Crossings (Public Sector Germany)

    • Set Up Clearing of Additional Amounts and Income-Related Expenses

    • Assign Tax-Exempt Clearing Wage Types for Additional Amounts

For more information about the Customizing settings for the separation allowance, see Separation Allowance.

Features

The enhancements for travel expenses for the public sector include the following functions for business trips:

The specific functions for the public sector are provided in the following entry scenarios for Travel Expenses:

  • Travel Expense Manager

  • Travel Calendar

  • Advances

The general data on the respective initial screens is adapted to the specific requirements of the public sector.

Note Note

The Travel Manager (transaction TRIP) cannot be used for public sector personnel numbers.

However, if you use personnel numbers that are are assigned to a trip provision variant for the private sector, you can use the Travel Manager for trips for these personnel numbers.

End of the note.

A function for processing the Separation Allowance is also available in Travel Expenses for the public sector.