Note
The amendment to the BRKG (German Federal Travel Expenses Act) came into effect on September 1, 2005. The legal changes included in the amendment have led to various program and Customizing changes for SAP Travel Management. These changes affect all customers who settle business trips according to the BRKG (trip provision variant D1
). The changes are delivered by means of HR Support Packages and are not included in this documentation. For more information, see SAP Service Marketplace http://service.sap.com under the quick link /tm and: as well as SAP Note 854259.
In the Travel Expenses
area of the SAP Travel Management
(FI-TV)
application component, requirements from the following laws are implemented:
ARV (international travel expenses regulations)
BRKG (Federal Travel Expenses Act)
TGV (federal separation allowance act)
The standard travel expenses solution for the public sector can also be used for the following federal states:
Berlin
Brandenburg
Lower Saxony
Saxony-Anhalt
Schleswig-Holstein
Note
SAP provides trip provision variant D1
, which contains the legally prescribed values, in the standard Customizing.
The BRKG and ARV can be applied for the federal states listed here.
In addition, the legal requirements for those federal states that are not covered by the BRKG are depicted in the standard Customizing.
In standard Customizing, SAP provides a separate trip provision variant for each of these federal states that contains the legally prescribed values:
Federal State | Law | Trip Provision Variant |
---|---|---|
Baden-Württemberg | LRKG & LARVO | DW |
Bavaria | BayRKG & BayARV | DY |
Bremen | BremRKG & BremARV | DM |
Hamburg | HmbRKG | DH |
Hesse | HRKG & HARV | DS |
Mecklenburg-Vorpommern | LRKG M-V | DV |
North Rhine-Westphalia | LRKG & ARVO | DR |
Rhineland Palatinate | LRKG | DP |
Saarland | SRKG | DL |
Saxony | SächsRKG & international provisions of SächsRKVO | DC |
Thuringia | ThürRKG & ThürARV | DT |
During the travel expense settlement, if the system determines that the conditions for a separation allowance according to §11 BRKG are met, it issues a corresponding warning message and calculates the flat rates of the relevant period according to the separation allowance settings.
This applies to domestic separation allowance regulations only and not to the foreign separation allowance.
The separation allowance solution in SAP Travel Management does not address foreign separation allowances.
To enable the additional functions for the German public sector to be used, special Customizing settings for the Public Sector Germany
trip provision variants are required:
In Customizing for Travel Management, under Public Sector
industry sector ID is set for the required trip provision variant. Only then are the sector-specific functions for this trip provision variant active. Also ensure that the industry sector ID for federal law or for the respective federal state is set for the relevant trip provision variant. The No Industry Sector ID
entry allows you to deactivate the special rules for the public sector. This means that the trip provision variant only has the functions of the private sector.
Check whether the required absence types are defined in Customizing. You do this in the Customizing activity Define Absence Types for Public Service Germany
.
Also execute the following Customizing activities:
Travel Expense Types for Individual Receipts
Variant 1 and Comparison Calculation Field
Define Maximum Rates for Public Sector Germany
Set Up Comparison Calculation (Public Service Germany)
Define Rules for Border Crossings (Public Sector Germany)
Set Up Clearing of Additional Amounts and Income-Related Expenses
Assign Tax-Exempt Clearing Wage Types for Additional Amounts
For more information about the Customizing settings for the separation allowance, see Separation Allowance.
The enhancements for travel expenses for the public sector include the following functions for business trips:
Settlement of Meals Per Diem and International Meals Per Diem
Comparison Calculation: Meals Receipts - Public Sector Germany
Calculation of Additional Amounts and Income-Related Expenses for Public Sector Germany
Trip Segment Reimbursement According to LRKG for Rhineland-Palatine
Border Crossing Rules for the German Federal States - Public Sector Germany
The specific functions for the public sector are provided in the following entry scenarios for Travel Expenses:
Travel Expense Manager
Travel Calendar
Advances
The general data on the respective initial screens is adapted to the specific requirements of the public sector.
Note
The Travel Manager
(transaction TRIP
) cannot be used for public sector personnel numbers.
However, if you use personnel numbers that are are assigned to a trip provision variant for the private sector, you can use the Travel Manager
for trips for these personnel numbers.
A function for processing the Separation Allowance is also available in Travel Expenses for the public sector.