Workflow After Creating Activities for E-Recruiting Objects

Purpose

A series of steps is automatically performed in the background by the Create Activity workflow (ERCActCreate) after an activity is created for an E-Recruiting object .

Additional steps are implemented as standard for the Candidacy object type (ERC_CDCY).

Prerequisites

The connection between the triggering event ACTIVITYCREATED and the workflow template is deactivated in the standard system and must be activated.

Process Flow

The following workflow scenarios are delivered by SAP as standard.

The Create Activity workflow (ERCActCreate) is triggered after an activity has been created for an E-Recruiting object . For activities that have been created for a Candidacy (event ACTIVITYCREATED), additional steps are provided as standard for the following activity types:

Job Interview (2020)
Telephone Job Interview (2010)
Assessment Center (2040)
Medical Check (2060)
Agree Terms and Conditions of Employment (0100)
Offer Accepted (To Be Hired) (5100)
Rejection (5010)

Depending on the activity type, the following steps are also performed:

Job Interview (2020)

The workflow is triggered by a recruiter creating the Job Interview activity.

A copy of the candidate’s resume is appended to the Audit Trail .

The following activities are created:

Activity	Name	Linked Object	Task of Activity	Activity Status
0050	Reimburse Travel Expenses	Candidacy	Process Step	Planned
3020	Invite to Interview	Candidacy	Information for the Candidate	Planned
3100	Store Results/Appraisals	Candidacy	Information for the Support Team	Planned

The invitation is sent by e-mail after the recruiter has manually performed the steps necessary for this.

Telephone Job Interview (2010)

The workflow is triggered by a recruiter creating the Telephone Job Interview activity.

A copy of the candidate’s resume is appended to the Audit Trail .

The following activities are created:

Activity	Name	Linked Object	Task of Activity	Activity Status
3010	Invite to Telephone Interview	Candidacy	Information for the Candidate	Planned
3100	Store Results/Appraisals	Candidacy	Information for the Support Team	Planned

The invitation is sent by e-mail after the recruiter has manually performed the steps necessary for this.

Assessment Center (2040)

The workflow is triggered by a recruiter or succession planner creating the Assessment Center activity.

The system determines the area of E-Recruiting for which the activity was created.

If the activity is from the area of Recruitment, a copy of the resume is appended to the Audit Trail .

The following activities are created:

Activity	Name	Linked Object	Task of Activity	Activity Status
0050	Reimburse Travel Expenses	Candidacy	Process Step	Planned
3040	Invite to Assessment Center	Candidacy	Information for the Candidate	Planned
3100	Store Results/Appraisals	Candidacy	Information for the Support Team	Planned

The invitation is sent by e-mail after the recruiter has manually performed the steps necessary for this.

Medical Check (2060)

The workflow is triggered by a recruiter creating the Medical Check activity.

A copy of the candidate’s resume is appended to the Audit Trail .

The following activities are created:

Activity	Name	Linked Object	Task of Activity	Activity Status
0050	Reimburse Travel Expenses	Candidacy	Process Step	Planned
3060	Invite to Medical Check	Candidacy	Information for the Candidate	Planned
3100	Store Results/Appraisals	Candidacy	Information for the Support Team	Planned

The invitation is sent by e-mail after the recruiter has manually performed the steps necessary for this.

Agree Terms and Conditions of Employment (0100)

The workflow is triggered by a recruiter creating the Agree Terms and Conditions of Employment activity.

The following activity is created:

Activity	Name	Linked Object	Task of Activity	Activity Status
1110	Extend Offer	Candidacy	Process Step	Planned

Offer Accepted (To Be Hired)

The workflow is triggered by a recruiter changing the status of a candidacy to To Be Hired . The workflow then determines the corresponding application.

The following activities are created:

Activity	Name	Linked Object	Task of Activity	Activity Status
5100	Offer Accepted (To Be Hired)	Application	Process Step	Planned
1500	Notify Personnel Department	Application	Process Step	Planned
6000	Data Transfer for New Employee	Application	Process Step	Planned

Rejection

The workflow is triggered by a recruiter or succession planner changing the status of a candidacy to Rejected .

The system determines the area of E-Recruiting to which the candidacy is assigned.

If the candidacy is from the area of Recruitment, the system determines the corresponding application and checks whether it is still open. If it is open, the system checks whether all associated candidacies have the status Rejected .

If all candidacies have the status Rejected , the application is rejected.

The following activities are created:

Activity	Name	Linked Object	Task of Activity	Activity Status
5010	Rejection	Application	Process Step	Planned
1060	Correspondence: Rejection	Application	Information for the Candidate	Planned

The message is sent by e-mail after the recruiter has performed the steps necessary for this manually.