Purpose

You can use this process to create an Application Group . An application group is used to group together unsolicited applications.

Prerequisites

You have administrator rights and thus access to the administrator’s start page.

Schedule

You choose the Application Groups function on the Administrator’s start page.

The Application Groups view appears.

You choose the Create function. The system opens the assistant (container sequence) for creating an application group.

You enter the Basic Data for the application group. You ensure that you assign a suitable title and an alias to uniquely identify the application group.

Candidates see the title of the application group when they apply using the application wizard.

The recruiter sees the title in the list of applications that were received in the application group. The alias is used as the name for the tab title for the table of applications for the application group. The table is visible to the recruiter only if the recruiter belongs to the support team for the application group.

The data entry clerk sees the title in the list of application groups to which the clerk can assign an unsolicited paper application. You can assign unsolicited paper applications to a suitable application group using the http://aiokeh.wdf.sap.corp:1080/SAPIKS2/content_get.sap?TMP_IWB_TASK=PREVIEW&_CLASS=IWB_EXTHLP&_LOIO=914EFB4026BBEE6FE10000000A1550B0&RELEASE=672&LANGUAGE=ENEntering External Applications process.

You assign a process template to the application group to guarantee a standard recruitment process.

You assemble a support team that together can access the application group.

You store the job and education requirements .

You add documents (which you upload as attachments) to the application group if necessary.

You publish the application group. You assign a reference code and change the status to released .

The system creates a URL through which candidates can submit unsolicited applications for these application groups using the application wizard.

You make the URL available in the Internet on your applicant pages, for example.

Result

You have created and published an application group on your Internet pages.

Candidates who have not found a suitable job among the current vacancies but still want to submit an application can now send their unsolicited applications electronically to the application group. In this way, all unsolicited applications are assigned to the application group and the recruiter can distribute them to other requisition requests.

Data entry clerks can assign recorded paper applications to the application group.

You cannot make retroactive changes to a released application group. If you still want to make changes, you must replace the existing application group with a new one. This also applies if, for example, you want to change the title of the application group which is visible to recruiters, candidates, and data entry clerks.

This behavior is due to the fact that when an application group is released, the system automatically copies the basic data into a job posting, thus “freezing” the basic data. It is then no longer possible to make any changes. The system then displays the title of the job posting on the user interface.