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 Report Shipping: Process

Purpose

See Report Shipping .

Prerequisites

  • In Customizing for Product Safety , you have made settings in the Report Shipping section and set up the shipping reason .

  • For shipping inbound reports , you have carried out the procedure Setting Up Shipping of Reports in Any Format .

    Note Note

    You can improve the performance of inbound document shipping if, when programming, you ensure that when importing inbound documents, a PostScript file is additionally created for each *.PDF file. This means that in inbound shipping, the required *.PS files are immediately available and do not have to be created.

    End of the note.

  • Automatic report shipping is supported as standard for reports of the report category Material Safety Data Sheet . As a prerequisite the SAP system must be able to select the following data uniquely:

  • Reports with a specification reference must have been released in report management (see Report Release ).

  • Reports without a specification reference are considered as released as soon as you have assigned a suitable generation variant to the released report template. To be able to ship an accident notification, you must have saved the corresponding incident/accident log entry in the incident/accident log on the Incident/Accident Log: Edit Person-Specific Data screen.

    See Report Shipping with and Without Specification References .

  • The reports you want to send must belong to the same report category. As different report categories belong to different business categories, simultaneous shipping is not possible.

  • You have installed the current version of Windows Wordprocessor Integration (WWI) and made settings in the Report Definition section of Customizing for Basic Data and Tools .

Process Flow

  1. Creating a report shipping order

    The report shipping order is the central object in report shipping. It contains all parameters that are used to define and control report shipping:

    Manual report shipping is started from the report information system for reports with and without a specification reference.

    Creating reports automatically includes the following:

  2. Controlling the report shipping order using user exits

    From its creation to shipping, the report shipping order passes through various stations in the form of user exits:

  3. Checking the report shipping order manually

    You check the current status of your report shipping order using the shipping log (see Editing Report Shipping Orders ).

    You can specify that the report shipping order automatically passes through the report shipping status network . You can also start report shipping orders with the initial status Created (CR) in the background. In this case, you must edit the report shipping orders manually before the start by carrying out either the Accept or Reject functions (see Changing the Status of the Report Shipping Order ).

    You can also set the following in Customizing for Product Safety under Specify Shipping Reasons :

    • Report output must be confirmed manually

      It is important to check reports during output since errors may occur when printing reports, due to paper being stuck in the printer or lack of toner.

    • Report receipt must be confirmed manually

      Acknowledgements of receipt must be signed by the recipient and returned to you as the sender.

      You can reset the status of rejected and failed report shipping orders and reset communication type and printer parameters in the shipping header (see Editing Report Shipping Order Headers ).

Result

You use a user exit to save the completed report shipping order.