Results of a Goods Receipt Posting

A goods receipt has the following results in the system:

Creation of a Material Document

When you post a goods receipt, the system automatically creates a material document which serves as proof of the goods movement.

You can display the material document (see Displaying a Material Document ).

Creation of an Accounting Document

Parallel to the material document, the system creates an accounting document. The accounting document contains the posting lines (for the corresponding accounts) that are necessary for the movement.

From the screen displaying the material document, you can display the accounting document .

Creation of a Goods Receipt/Issue Slip

When you enter the goods receipt, you can print the goods receipt/issue slip (for example, goods receipt slip or pallet note) at the same time (see Print Functions ).

Sending a Mail Message to Purchasing

If the GR message indicator has been set in the purchase order, the buyer automatically receives a message informing him of the delivery.

Stock Update

Which stocks are updated in the material master record depends on the destination of the goods:

If the goods are destined for the warehouse, the system increases total valuated stock and the stock type (for example, the unrestricted-use stock) by the delivered quantity. The stock value is updated at the same time.

If the goods are destined for consumption, only the consumption statistics are updated in the material master record.

The system does not update the consumption statistics in the material master record, if you post goods movements using the special stock types Sales order stock and Project stock .

If the goods receipt is posted into goods receipt blocked stock (see also Goods Receipts Into Goods Receipt Blocked Stock ), the stock level remains the same. The goods are recorded only in goods receipt blocked stock of the purchase order history.

If you post goods into a storage location that does not yet exist for this material, the storage location data is automatically created in the material master record when the goods receipt is posted.

Note, however, that this is only true if automatic creation of storage location data is allowed for both the plant and the movement type in question in the Customizing system. If automatic creation is not allowed, you must add the new storage location to the material master record before you post a goods receipt to it.

Update of G/L Accounts

When the goods receipt is posted, the system automatically updates the G/L accounts by the value of the goods receipt (see also MM – Material Price Change ).

Updates can also occur in other related applications. In the case of a goods receipt to consumption, for example, the account assignment object (such as a cost center, order, asset, etc.) is debited.

Updates in the Purchase Order

When a goods receipt is posted, the following purchasing data is updated:

During goods receipt posting, a purchase order history record is automatically created. This record contains data essential for Purchasing, such as: the delivered quantity, the material document number and item, the movement type, and the posting date of the goods receipt.

If the "delivery completed" indicator is set in the material document, the order item is considered closed, and the open purchase order quantity is set to zero.

Other Updates

Depending on the characteristics of the material, movement, and components used, additional updates are carried out in other components. For example, a goods receipt is relevant for: