Use

This report allows you to summarize and classify your employees’ attendances and absences from various points of view. The data is displayed in a list. You can display leave data for employees for a particular personnel area sorted according to personnel subarea and employee.

Integration

You can jump from the Attendance/Absences Data: Overview to the Attendances/Absences: Calendar View report (RPTABS50).

Prerequisites

You can also use the report to evaluate data according to attendance or absence category (that is, the abbreviation for the attendance or absence). To do this, you must first set up the abbreviations in Customizing for attendance and absence types.

Features

Activities

Determine Attendances/Absences to be Evaluated

To evaluate absences only:

To evaluate all absences, leave the Absence type field blank on the selection screen.

To restrict the absence types, enter the corresponding absence types in the Absence type field.

To evaluate attendances only:

To evaluate all attendances, leave the Attendance type field blank in the selection screen.

To restrict the attendance types, enter the corresponding attendance types in the Attendance type field.

To evaluate attendances and absences:

To evaluate all attendances and absences, leave the Attendance type and Absence type fields blank on the selection screen.

To restrict the attendance and absence types, enter the corresponding attendance or absence types in the Attendance type and Absence type fields in the selection screen.

To evaluate attendance/absence categories (abbreviations for attendance/absence types):

To evaluate all attendance and absence categories, leave the Attendance/absence category field blank in the selection screen.

To restrict the attendance/absence categories, enter the corresponding abbreviation for the attendance/absence types in the Attendance/absence category field. In this way, only the abbreviations specified in Customizing are taken into account.

Group By Organizational Assignment

By choosing Data format -> Grouping by organizational assignment , you determine which organizational data should be inserted as a column in the list. The default settings are Personnel area and Personnel subarea . You can select additional data in a dialog box. The order in which you choose additional data determines the order in which the columns appear in the list.

Select Data to Display

By choosing List format ->Data to be displayed , you determine what additional data is to be inserted as a column in the list. Default settings are as follows:

Attendance/absence hours

Planned Hours

Attendance/absence hours by planned time (percentage)

Attendance/absence days

Planned days

Attendance/absence days by planned days (percentage)

Number of attendance/absence records

You can select additional data in a dialog box. The order in which you choose additional data determines the order in which the columns appear in the list.

Select Classification of Data in Initial List

If you choose Classifying data in the initial list in the selection screen, you can choose the first view of the dataset. In the output list, you can go online to the other display options (see below).

Alternate Views in the Attendance/Absence Data: Overview

Choose Change view to alternate between the view of one employee’s data to the attendance/absence data view.

Choose Expand all to display all available data.

Choose Show <-> Hide to show or hide data in a row.

Choose Layout to choose between two different types of layout.

Choose Details to select different detail views. Select a line and choose Detail. You can also display the following detail views:

By selecting a line containing summarized data for each attendance or absence, and then choosing Details , the Display Attendance/Absence Data: Detail view appears.

By selecting a line containing summarized data for each employee and then choosing Details , the Display Attendance/Absence Data: Calendar View appears (Report RPTABS50).

By selecting a line containing an employee’s attendance/absence data for a particular absence type and then choosing Details , the infotype records for the data selection period appear. Here you can jump to the individual records or display an employee’s personal work schedule.

You can switch to a print preview by choosing List -> Print preview .

Examples

You want to create a list of the most frequent absence types in your enterprise for the year 1997, according to Personnel area and Personnel subarea, and then document the ratio to planned working time.

Procedure

Access the selection screen for report RPTABS20.

Choose Other period and then enter 01/01/1997 to 12/31/1997.

Choose the Only evaluate absences checkbox in the Attendance/absence types to be evaluated section of the screen.

Choose Organizational assignment - Attendance/absence types in the Classify data in the initial list section.

Choose Execute . (You can also run the report in the background depending on the number of employees.)

You want to measure the success of a new company medical policy introduced for a certain cost center in June, 1997. To do so, select the employees who belonged to this cost center in June 1997, and compare absence hours to planned time for the periods directly before and after the policy was introduced.

Procedure

Access the selection screen for report RPTABS20.

Enter the Selection period as 06/01/1997 to 06/30/1997.

Insert the Cost center field by selecting it in the Additional selections section of the selection screen, and enter the cost center for which you want to display the employees.

Choose the Only evaluate absences checkbox in the Attendance/absence types to be evaluated section of the screen.

Enter all of the absence types that denote illness in the Absence types field.

Choose Cost center under Grouping by organizational unit

Under Data to be displayed c hoose Attendance/absence hours according to planned time (percentage) .

Choose Organizational assignment - Attendance/absence types in the Classify data in the initial list section.

Choose Execute.

One time for selection period 01/01/1997 to 06/30/1997 (before company medical policy)

Second time for selection period 07/01/1997 to 12/31/1997 (after company medical policy)

If other cost centers appear in your list in addition to the cost center you entered, employees presently in the cost center you entered have apparently changed cost centers within the data selection periods. If necessary, you can create the lists again, specifically excluding those employees who changed cost centers from the selection.