Goods Receipts for Purchase Orders
Use
If your company uses the MM Purchasing component, deliveries from vendors are most likely the result of purchase orders initiated by the purchasing department.
The purchase order is not only the document with which the purchasing department orders goods from the vendor; it is also an important planning and tracking tool for the following departments: Purchasing, Material Requirements Planning (MRP), Inventory Management, and Invoice Verification.
Features
Reference to a Purchase Order
If a material is delivered for a purchase order, it is important for all of the departments involved that the goods receipt entry in the system references this purchase order, for the following reasons:
Goods receiving can check whether the delivery actually corresponds to the order.
The system can propose data from the purchase order during entry of the goods receipt (for example, the material ordered, its quantity, and so on). This simplifies both data entry and checking (overdeliveries and underdeliveries).
The delivery is marked in the purchase order history. This allows the Purchasing department to monitor the purchase order history and initiate reminder procedures in the event of a late delivery.
The vendor invoice is checked against the ordered quantity and the delivered quantity.
The goods receipt is valuated on the basis of the purchase order price or the invoice price.
How do you find the correct purchase order?
The purchase order number is usually listed on the delivery note, which is attached to the ordered goods and passed on by the vendor to the goods receiving point.
If the purchase order number is not on the delivery note, you can search in the system for the purchase order that initiated the delivery using the material number or vendor number (see Entering a Goods Receipt for a Purchase Order ).
Destination of the Goods
Warehouse
If material is intended for the warehouse, the orderer can define a storage location for it. This storage location is then automatically proposed by the system during entry of the goods receipt, and you can accept or change it. If no storage location is entered in the purchase order, you have to specify a storage location when you enter the goods receipt.
Goods receipts for the warehouse can be posted to three different stock types:
To unrestricted-use stock
To stock in quality inspection
To blocked stock
You can define in the purchase order whether or not the material is to be posted to stock in quality inspection. However, at the time of goods receipt you decide to which stock type the material is posted.
Consumption
If the material is intended for consumption (order items with account assignments), the Purchasing department can specify a recipient or an unloading point. Both specifications are then automatically proposed by the system during entry of the goods receipt. You can still change the unloading point when you enter the goods receipt, but you cannot change the recipient.
Goods receipt blocked stock
You can conditionally accept a delivery. You record such deliveries in goods receipt blocked stock. Unlike goods receipts to the warehouse, the receipts posted to the goods receipt blocked stock are not yet part of the valuated stock.
Note
For the most part, goods receipts into the warehouse and into consumption are posted using the same movement type (see Entering a Goods Receipt for a Purchase Order ). Goods receipts into goods receipt blocked stock are explained in Goods Receipts into Goods Receipt Blocked Stock .