Time Leveling (Report RPTCMP00)

Use

This report creates a list of employees for time leveling. You can use the time leveling report to compare employees’ actual working times to the times documented for them in the form of time or incentive wage data. You can then make corrections or new entries so that the time data corresponds to the actual time worked. You can monitor, for example:

Which time data is documented with special times
Whether employees have completed their planned working hours
Whether there are sufficient time tickets for employees who work on an incentive wage basis.

You can adjust the times, if required.

Determining the comparison times

Determining the daily working time
In time leveling , the term working time refers to actual working time, as opposed to planned working time in infotype 0007.

An employee’s daily working time is determined according to whether actual times are recorded and evaluated ( Time Management status in the Planned Working Time infotype (0007).
- Scenario 1: No recording of actual times ( Time Management status field has a value of 0 or 9). The working time is determined from the employee’s personal work schedule. Absences from infotype 2001 reduce the working time, and overtime from infotype 2005 increase the working time.
- Scenario 2: Recording of actual times ( Time Management status field has a value between 1 and 8).
  The working time is calculated from the results of time evaluation (report RPTIME00). The time type flagged as productive time can be specified as a parameter for the report (for example, time transfers can be included in the cumulation of working time via this time type).
  
  For absences of more than one day, the working time is reduced each day by the time specified in the work schedule. For overtime over more than one day, the number of hours specified in the overtime record is added in equal proportions to the working time of the individual days.
Determining the documented time
An employee’s documented time is calculated as follows:
- The actual labor time from incentive wage time tickets increases the documented time.
- The actual setup time from incentive wage time tickets increases the documented time.
- The actual teardown time from incentive wage time tickets increases the documented time.
- Attendances from infotype 2002 increase the documented time. For attendances of more than one day, the documented time is reduced each day by the time specified in the work schedule.
- Employee remuneration specifications from infotype 2010 increase the documented time.
- Time remunerated by a bonus wage type is not taken into account, however.
Determining the planned time
Planned time refers to the time worked in incentive wages The planned time is calculated from the planned labor time, the planned setup time, and the planned teardown time.

Prerequisites

If actual times are recorded for employees, their working time is calculated from the results of time evaluation. The Time Leveling report only produces appropriate results if these employees have been evaluated without errors in time evaluation.

Features

In the period view, the report displays for each employee the working time, the documented time, and the difference between the two. You can branch from the period view to the day view, and from the day view to the document view.
In each view, you can add to or correct data using the maintenance transaction. For example, you can create new infotype records or incentive wage data (for an overtime approval, for example).
In the standard selection screen, you can specify in the Minimum field a value as of which the difference between the documented time and the working time is highlighted in color and explained with a text. On the list screen, the differences are highlighted in the following cases:
- Where the documented times exceed the working time
- Where the documented times fall short of the working time
- The corresponding colors are explained in the legend.
  
  The planned times and the incentive wages results are highlighted in the following cases, depending on the Customizing settings:
- Where there are slight excesses or shortfalls in the minimum/maximum results
- Where there are significant excesses or shortfalls in the minimum/maximum results
- The corresponding colors are explained in the legend.
You can hide employees for whom the difference between the documented time and the working time is less than the value in the Minimum field.
If you evaluate employee who participate in incentive wages, you can also display the planned times for the time tickets and the incentive wages results (labor utilization rates, premiums), in addition to the working time, documented time and the difference. In the Planned time and Result columns for the period and day views, only values from employee-related time tickets are taken into account. Group results are displayed in the time tickets in the document view.
If you record all employee attendances in the Attendances (2002) or Employee Remuneration Information (2010) infotypes, you can use the time leveling function to check whether your employees have completed their planned working times.
The time leveling report allows you to compare the specifications in the employee’s personal work schedule to the confirmed times from Logistics. This is useful for employees who do not record their actual times at a time recording terminal.
If you select employees according to the time recording administrator (in the selection screen or using matchcode L), the system displays all employees for whom the administrator is responsible on the current date (system date). If the administrator was previously responsible for an employee, but is no longer, the employee is not displayed. For a better system performance, use matchcode L for the selection.

Activities

Switching between the different views

The report has the following views:

Period view
Day view
Document view

Period view

In the standard system, the report first displays a list of the totaled values for the period. For each employee, an overview of the total working time, documented time, and the difference between the two is displayed.

Day view

In the period view, select a line and choose Choose. The day view appears. It displays the totaled values for each day of the selection period for the selected employee.

Document view

You can branch from the day view to the document view as follows:

Select a line and choose Choose. The document view appears. It displays the employee’s personal work schedule and, if the employee participates in incentive wages, the time tickets.
To display the time documents and specified times for the day, choose Display all.
Select a line and choose Choose. The corresponding infotype or incentive wage record appears. You can supplement or correct the entries directly.

You can branch to the maintenance function for time or incentive wages data from all the views by choosing Goto and Create.

If you change records or create new ones for an employee whose actual times are recorded, you must run time evaluation again (choose Time evaluation ). You can then choose Refresh in the period or day view to access the up-to-date data. Changes are continuously updated in the document view.