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 Workflow for Approving a Requisition

Purpose

In E-Recruiting, the Approve Requisition workflow (ERCApprReq) enables you to request and perform a status change requiring approval to a requisition.

You can use this workflow if you have members in the support team of a requisition who are not permitted to make status changes to requisitions because of their authorization profile. This is the case, for example, if you have the authorization profile of a restricted recruiter . In this case, the request for the status change must be sent to a person in the support team with the necessary authorizations. This person can approve or reject the request, whereby the status change in the first instance is performed automatically by workflow.

Prerequisites

The connection between the triggering event APPROVALREQUESTED and the workflow template is deactivated in the standard system and must be activated.

Process Flow

The following workflow scenario is delivered by SAP as standard.

  • A member of the support team attempts to change the status of a requisition.

  • The application checks whether the person has the necessary authorizations to change the status. If the person has the required authorization, the status change is performed directly. If the person does not have the required authorization, the status change must be requested.

  • To do this, the requester selects an approver from the members of the support team who are authorized to change the status of a requisition.

  • The requester sends the request.

As a result, the following workflow steps are implemented:

  • The approver receives a work item with the request.

  • The approver is informed of the request by e-mail.

  • The approver checks the request and approves or rejects it.

  • The requester is informed of the decision by e-mail.

  • If the request is approved, the status of the requisition is changed automatically.

The workflow is then finished.