The vault is a server that can be accessed in the local network. When you save the original application file to a vault, the system assigns a new file name that is invisible. For this reason, you can only process original application files stored in a vault from the document info record.
Note
If you control how a document info record is processed using an approval procedure ( digital signature ), you must store the original application files in either a vault or archive before the digital signature is set.
You can integrate a vault in the SAP System in the following ways:
You can set up a vault in the standard SAP System where the original application files are transferred to the frontend computers via an application server.
You can also transfer the original files directly between the vault and the frontend computer using a special log. SAP recommends this method known as DVA (Direct Vault Access), because it is better for system performance reasons. DVA is not predefined in the standard system, as you need a password for the DVA user.
If you are not using the Knowledge Provider for storing and checking in original application files you can only store original application files in a vault that is managed by DMS. In Customizing of
Document Management
you must therefore in this case
not
set the indicator
Storage using the Knowledge Provider
. You have made the required setting under
Prerequisites for the Vault without DVA
The following table shows the settings you must make to set up a vault
without
DVA. In Customizing for the
Document Management System
, choose
Activities for the Vault without DVA
Step |
Activity |
|
Defines access path for vault |
|
Defines the prefix for the access path, for accessing the data carrier (logical drive) |
Prerequisites for the Vault with DVA
The following table shows the settings you must define in Customizing for the
Document Management System
to set up a vault
with
DVA, by choosing
General Data.
Activities for the Vault with DVA
Step |
Activity |
|
Determines whether you want to use
|
|
2. Define vault (specifying the DVA computer) |
|
Check the number ranges for the vault |
Note
If you activate DVA in the global settings, you cannot store original files in vaults that are accessed via an application server.
When you save an original application file to a vault, the system generates a file name for it from an internal number range. This number range is predefined in the standard system.
The following graphic shows the data transfer procedure for an original application file. This graphic shows both the transfer of an original application file via an application server and direct transfer between frontend computer and vault.
Go to the
Basic Data
screen
.
Check whether the original file is stored on a server or a frontend computer.
You can only perform the
Check-in vault
function for files that are stored on a server or frontend computer.
Choose
A dialog box appears containing all the vaults defined in Customizing for the
Document Management System
under
Choose a vault.
The system saves the original application file to the chosen vault using a number assigned from an internal number range.
You see the message:
File checked in to vault <Vault name>.