Settings for Printing Shop Papers
Purpose
This process describes what settings you must make in order to be able to print shop papers for notifications and orders. Shop papers are created using SAPscript forms. In the standard there are standard forms, whose layout you can adjust to meet your requirements.
You must make all your settings in Customizing:
For shop papers in plant maintenance and in customer service you can select the object-neutral access under
Plant Maintenance and Customer Service
Maintenance and Service Processing
Basic Settings
Print Control
For notifications enter the application area
N
(
notifications)
, for orders enter the application area O (orders
).
For shop papers in Quality Management, select
Quality Management
Quality Notifications
Notification Processing
Print Control.
Prerequisites
You have installed a printer in the SAP system. You can find further information under Defining Devices for Frontend Printing .
Process Flow
Define the shop papers and their layout.
To do this, select
Print Control
Define Shop Papers, Forms, Print Programs
Define Shop Papers.
The following keys exist for the field
Shop Paper:
Key |
Shop paper |
10xx |
Maintenance notification |
15xx |
Service notification |
20xx |
Maintenance and service orders |
5xxx |
Quality notification |
9xxx |
Namespace for customers |
In the standard, the name in the field of the output program, that determines the underlying print program, is RIPRxxxx for plant maintenance and customer service, RQQMxxxx for quality management. You can find further information on print programs under print programs and forms .
In the archive-object ID field, specify one of the following document types:
Object category |
Entry |
Maintenance notification |
PMONOTFPAP |
Service notification |
PMOSERVPAP |
Maintenance and service orders |
PMOWORKPAP |
Quality notification (overview) |
QMOLETTER2 |
Quality notification (item) |
QMOLETTER3 |
Quality notification (complaints report) |
QMOLETTER1 |
Determine which shop papers should be proposed for selection at printing.
To do this, select
Print Control
Define Shop Papers, Forms, Print Programs
Assign Permitted Shop Papers.
Define the user-specific print defaults.
Define the shop papers to be printed depending on the user and specify how a shop paper should be output:
On a printer
The shop paper will be printed on the printer that is defined by the administrators.
As a fax
Enter the country code and the fax number for this.
In the optical memory ArchiveLink
In this case the shop paper is archived optically.
For this select
Print Control
Define Printer
Set User-Specific Print Defaults.
These settings are default values and can be changed during printing.
Activate print diversion for notifications and orders.
Using the print diversion, define special printers and print parameters for individual shop papers depending on certain field contents.
Select
Print Control
Define Printer
Define Print Diversion
and in a further step
Print Diversion According to Field Contents.
Activate the delta print for orders.
This means that only the operations or components, that do not yet have the status
printed,
are printed.
To do this, select
Define Shop Papers, Forms, Print Programs
Define Shop Papers.
Enter
O
for orders as the application area.
Activate print online, if necessary for test purposes.
For this select
Print Control
Activate Printing in Online Processing.
If you activate online processing, all the shop papers from the dialog program and not from the update program are printed. The settings that you make apply to all the clients.
You should use online printing only for test purposes, for example, for in-house development of print programs.