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 List of Distribution Types in the Standard System

SAP Mail

A SAPoffice mail is sent with this distribution type. The cover page information is copied to the mail text. The confirmation of receipt is sent as an attachment.

You have two options if you want to send attachments:

  • RML (SAPoffice mail with BOR objects as attachment)

  • RMA (SAPoffice mail with original application files as attachment)

  • ITS (SAPoffice mail with documents as attachment)

    The recipient in an Intranet receives a link that can be used to start a document search in the Word Wide (service CVW3 ). Activating this link displays all the matching documents in a results list .

E-Mail

A SAPoffice document is sent as an e-mail with this distribution type.

You have two options for distribution:

  • INT (e-mail with original as attachment)

    The cover page information is copied to the mail text. The original application files are sent as attachment to the mail.

  • HTP (E-Mail)

    An external recipient receives an e-mail telling him that he has access to documents. The recipient can see the URL (uniform resource locator) in the e-mail. He can use this URL to access the original file via an Internet transaction server.

    The recipient collects the files from the SAP system via IAC (Internet Application Component). The ITS (Internet Transaction Server) allows access to these documents.

    Note Note

    You must activate the function module CVVW_GET_ORIGINAL if you want to be able to access the ITS (transaction SMWO, function Start of the navigation path Internet release Next navigation step Function modules, End of the navigation path create function module; function Start of the navigation path Release Next navigation step Release End of the navigation path ).

    End of the note.

  • ITE (e-mail with URL as attachment)

    The external recipient in an Intranet receives a link that can be used to start a document search in the Word Wide (service CVW3 ). Activating this link displays all the matching documents in a results list .

Post

The documents are sent to the recipient’s postal address with these distribution types.

The documents are first sent to a distribution point that then assumes the task of distributing the documents to the recipients. If the Send to distribution point indicator is set for the distribution type and no distribution point has been entered, then the distribution point is determined as follows:

  • If you start the distribution manually, the current user is taken as distribution point.

  • If the distribution is started by a Workflow event, the user who initiated the event is taken as distribution point.

You have the following options for distribution:

  • LET (postal address with BOR objects as attachment)

    A SAPoffice mail with the document references (BOR objects) as attachment is sent to the distribution point. The person responsible must, for example, print out the documents, copy them to a disc or CD, and send them to the recipient.

  • ORI (postal address with a copy of the original files)

    The original files are made available on a specific computer. At the same time, a SAPoffice mail is sent to the distribution point (SAP user or organizational unit).

    The recipients are told where the files are stored in the SAPoffice mail. The person responsible must, for example, copy the documents to a disc or CD, and send them to the recipient.

Print

Documents are printed with this distribution type. The original files are transferred to SAPspool.

  • PRT (Print)

    The cover sheet, the original files, and if required, a confirmation of receipt are printed out. The printer must be able to process the format of the original files. This is usually postscript. If the printer cannot process the file format, you must convert the files to a format that they can be printed in. You can make this conversion in SAPconnect.

  • COV (printing a document list)

    The distribution point receives a printed list of the documents that are to be distributed. The original files are available. The documents are printed on the default printer for the distribution point.

FAX

You can use the FAX distribution type to fax documents to a recipient.

The fax machine must be able to process the file format.

Plot

Documents are transferred to an external plotting system with this distribution type. The original files are copied from the distribution module to a specific computer. The plotting system then receives the information that the these original files are to be plotted.

Plotters are defined in the same way as printers in the SAP system. The only difference is that plotters are created with co-type L. You must define a printer command for this type of printer. A script file is called on an application server and the interface to the external plotting system is established.

When you call this script file, an ASCII file that has been generated (SAPscript form DDS_COVER_PLO) is transferred in the form attribute name = attribute value.

You can transfer all the information in a distribution order to the external plotting system in this way. These parameters must be evaluated and the distribution of the original files must be started in the script.

Prerequisites

  1. The external plotting system has to interpret the ASCII file and initiate a plotting order.

  2. In Customizing, you have to:

    –Enter a plotter for the recipient or the distribution point for distribution type PRT. You do this by choosing Start of the navigation path Distribution type Next navigation step Define distribution type End of the navigation path .

    –Define which SAP printers should support the plotter functions. Enter all possible plotters by choosing Start of the navigation path Document distribution Next navigation step Define plotter. End of the navigation path

  3. You must be able to access the storage location of the original application files from the external plotting system.